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Tender

NOTICE INVITING TENDER

NIT No.06/Ext. Project/W/TVNL/RAN/2016-17

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    Letter No.  189/2016-17                                                                                                                     Dated : 10/05/16

Tenughat Vidyut Nigam Limited is a power generating company incorporated on 26.11.1987 under Indian Company’s Act, 1956. TVNL, a Govt. of Jharkhand Undertaking is having its corporate office at Ranchi. The project site known as Tenughat Thermal Power Station (TTPS) is located at village Lalpania in DistBokaro. The project is situated on the bank of Tenughat reservoir.

The total installed capacity of Tenughat Thermal Power Station is 420MW having two units of 210 MW capacity each. The first unit of 210MW was put under commercial operation in September 1996 and second unit of 210MW in September 1997.

TTPS has an acquired land of approx. 1800 acre. TVNL has planned its future expansion at existing site by addition of 2x660 MW units.

 The Ministry of Coal has allotted the Rajbar E & D coal block to Tenughat Vidyut Nigam Limited (TVNL) for meeting the fuel requirements of its expansion project of 2x 660 MW.

TVNL intends to appoint a competent consultant having experience in the coal sector in India for preparation of EIA (Environmental Impact Assessment)/ EMP (Environmental Management Plan, Social Impact Assessment (Including R&R) & CSR Plan for Rajbar E&D coal block.   Hence, TVNL invite bids from the bidders for appointment of consultant for preparation of above reports..

 

Description of Work Invitation of Offers for Consultancy Services for Preparation of EIA/EMP, Social Impact Assessment (Including R & R) & CSR Plan for Rajbar E & D Coal Block Allotted to TVNL
Downloading of Tender Paper From 11.05.2016
Last Date & Time for receipt of Tender Paper 26.05.2016 up to 14:00 Hrs.
Date & Time of Opening of Part-I of Tender 26.05.2016 at 16:00 Hrs.
Place of submission of bid documents and address for communication Electrical Superintending Engineer (C&M I), Tenughat Vidyut Nigam Limited, Hinoo, Ranchi-834002

CONTACT PERSON

 Electrical Superintending Engineer (Extension Project)

 

Mob.-  098351-28426

Email ID :- jktvnl@gmail.com

 

ROLE OF TRANSACTION ADVISOR:-

The role of the Transaction Advisor  is to select a Consultant through open tender for selection of EPC contractor for setting up of 2 X 660 MW coal fired Supercritical units of Extension Project (Stage-II) at Tenughat Thermal Power Station, Lalpania, District Bokaro, Jharkhand.

SCOPE OF WORK OF TRANSACTION ADVISOR:-

The Detailed scope of work of the selected bidder shall be as mentioned below:

The Transaction Advisor shall assist TVNL in finalizing the most efficient approach and also the capability assessment methodology to be adopted for selection of Consultant.

 

Transaction Advisor  shall prepare draft Bid document in consultation and  directions of TVNL covering the following aspects:

 

a)    Preparation of NIT/ Tender document.

 

b)   Preparation Draft Bid Document covering two stages technical and financial evaluation process for study & approval by TVNL. On approval of the Draft Bid Document, the Transaction Advisor will assist in issue of the Notice Inviting Tender for selection of Consultant through press notification in newspapers and in company website of TVNL.

 

c)    Transaction Advisor  shall assist in identifying and scanning the profile of all the potential Bidders, assist TVNL in conducting prebid conference,  at TVNL, Head Office, Ranchi or at any other place (at the discretion of TVNL) and clarifying the queries received/ raised by potential Bidders and modifying the Bid document in consultation with TVNL, if required.

 

d)   Techno Commercial scrutiny and evaluation of bid to assist in evaluating Techno-Commercial Bids, shortlisting qualified Bidders and also assist in arranging presentation of Technocommercial comparative statements and their appraisals to TVNL.

 

e)    Assistance in the TechnoCommercial discussion with the bidders at Ranchi and preparation of Tender Appraisal report (TAR).

 

f)    After receipt of written approval of TVNL, Transaction Advisor shall assist in opening of the Price Bids in the presence of the intending Bidders/ authorized representative at TVNL, Head Office, Ranchi.

 

g)    Price bid Evaluation and recommendation of L1 Bidder.

 

h)   Participation in Price negotiation if required.

i)    Preparation of Draft Letter of Acceptance.

 

j)   Preparation and assistance in finalization of Contract Agreement.

 

Assist in finalization and selection of suitable Consultant in line with the above stated objective.

 

Transaction Advisor shall assist in making draft structure of Contract agreement for approval by TVNL.
After receipt of the written approval of the TVNL, Transaction Advisor will assist TVNL during signing of contract with selected Bidder.

 

Transaction Advisor shall assist in arranging site visits for prospective bidders managing pre and post bid meeting and conferences, preparation of correspondence to queries/comments of the prospective bidders etc.

 

 TIME SCHEDULE

 

For mobilization of resources & manpower the successful bidder will be given maximum 15 (fifteen) days time from the date of LOI / Work Order.

 The duration of the assignment is to be six (6) months.

 

FEES FOR THE ASSIGNMENT

 

The bidder has to quote Lump Sum fee inclusive of all expenses for the scope of work mentioned above to be submitted in the price bid (as per pro-forma annexed).

 

The service tax as applicable on the fee would be paid over and above the quoted fee.

 

The fees for any other work beyond the above mentioned scope of work shall be mutually agreed upon on case to case basis.

 

MILESTONES FOR PAYMENT

 

The milestones of payment for the selected Transaction Advisor for the scope of work mentioned shall be as follows:

 

S.No.

Milestone

Percentage (%) of Payment

1

On Award of Work

Nil

2

On submission, approval of Draft Bid Document and issue of Notice Inviting Tender for selection of  Consultant.

10 %

3

Checking of  credientials/profiles of all the potential Bidders and conducting Pre-Bid Conference, if required.

10%

4

On evaluation of Techno-Commercial Bids and presentation of comparative statements and their appraisals to TVNL.

20 %

5

On evaluation of Price Bids and presentation of comparative statements and their appraisals to TVNL.

20%

6

On submission and approval of Draft structure of Contract Agreement.

20%

7

After signing of Contract Agreement with the Selected Bidder.

20%

 

8.0       TECHNICAL QUALIFICATIONS

 

8.1     Subject to fulfillment of the other terms and conditions of tender document, the bidder shall meet the Qualifying Requirements and comply with the terms stipulated hereunder:

 

a)    The Bidder should be a Consulting Company and should be registered under the Companies Act 1956/ Limited Liability Partnership (LLP) registered under 58(4)(b) of the LLP Act

 

b)   The Bidder should have successfully completed end-to-end Consultancy services for selection of Consultant for a Government Company/Reputed Private Company.

 

c)    Should have full time in-house team having strong domain knowledge and should demonstrate working experience on the assignment mentioned above in clause (b) or the bidder can hire the services of team of expert man power to fulfill the above requirement.

 

d)   The average annual turnover during the last 3 financial years ending on 31st March of the preceding financial year shall be at least Rs.50.00 lacs (Rupees fifty lacs) only.

 

e)    The Bidder should fulfill the above qualifications on its own and not in
consortium with any other firm/ Company (Consortium of companies not allowed).

 

f)     Experience of having successfully completed similar works during last 7 (Seven) years ending last day of month previous to the one in which tenders are invited should be either of the following:

 

(i)   One similar work costing not less than amount equal to Rs 28.00 (Twenty eight) lakhs.

                                                                             OR

(ii)  Two similar works costing not less than amount equal to Rs 17.50 (Seventeen lakh fifty thousand only) lakhs each.

                                                                              OR

(iii)    Three similar works costing not less than amount equal to Rs 14.00 (Fourteen) lakhs each.

 

8.2    Definition of Similar Work shall mean:

Preparation of tender document and carrying out of tendering activities till signing of agreement with the objective Consultant.

Note:

 

a)    The above information should be supported by relevant documentary evidence such as Annual Reports, and IT Returns for the last 3 (three) Financial Years and the Certificates (Work order, Contract agreement, Completion Certificate etc.) issued by the Government/ Reputed Private organizations (Client) shall form the basis for considering experience of work executed

 

b)   The offers of the Bidder not meeting the pre-qualifying requirements and not producing supportive documents shall be summarily rejected and no correspondence whatsoever shall be entertained.

 

c)    TVNL reserves its right to verify the documents/information submitted or inspect the site / installation referred in Price Quotation documents. The Bidder shall provide necessary facilities for this purpose.

 

d)   The Bidder shall furnish a detailed statement of similar works done during the last 7 (seven) years with respect to the Experience Criteria indicated above.

 

e)    Consortium with any other firm / Company shall not be allowed to participate in the Tender.

 

f)     The successful bidder shall not participate in the bidding process for the selection of the main consultant.

 

9.0  BIDDING PROCESS:

On behalf of Tenughat Vidyut Nigam Limited (TVNL), Ranchi sealed tenders in three parts containing three envelopes A, B & C (Requisite cost of Tender Document & Earnest Money of specific value in envelope ‘A’, Technical & Commercial Bid in envelope ‘B’ and Price Bid in envelope ‘C’) are invited separately.

 

DOCUMENTS TO BE SUBMITTED:-

A)  Copy of Work Orders/Work Completion Certificates from the clients, evidencing experience of having completed eligible assignments as per the bid document.

B)   Copy of Work Orders from the clients evidencing on-going eligible assignment as per the bid document.

C)   Copy of Registration Certificate and a valid PAN card.

D)  Copy of Service Tax certificate.

TENDER SUBMISSION PROCESS:-

 

The tender shall be submitted in three parts, i.e. Part A, Part B & Part C as follows :

 Part A Earnest Money & cost of tender – The Tenderer shall be required to submit earnest money of Rs.70,000/- (Rupees Seventy thousand only) in the form of DD in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, payable at Ranchi or in form of Bank Guarantee.

The DD of Rs 5,000/- (Rupees Five thousand only) in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, Ranchi towards cost of tender documents shall require to be submitted in the envelope containing the EMD.

 

Part B Technical Bid - The Technical bid shall be submitted in a separate sealed envelope, which would be super subscribed with the words “Technical bid – Offer for appointment  of Transaction Advisor”

Part C Financial Bid - Part C (Financial bid) shall contain the Schedule of Fee for the assignment attached with this Tender. The fee should be quoted both in figures and in words (English) and exclusive of service tax.

The price part shall be duly signed and stamped on each page. Any Extra work out of the Scope shall be remunerated on negotiation basis.

Financial bid shall be submitted in a separate sealed envelope, which would be super subscribed with the wordsFinancial bid – Offer for appointment  of Transaction Advisor”

All three separate sealed envelopes (A, B & C)  Part A- Cost of Tender Documents & EMD, Part-B (Technical & Commercial Bid) and Part-C (Financial Bid) shall be put in one common envelope, sealed and super-subscribed with the words – offer for appointment of Transaction Advisor. (Part-A, Part-B & Part-C) and submitted within the due date & time specified

EVALUATION CRITERIA:

 

For evaluation of Bids the TVNL shall appoint Evaluation Committee comprising officers of the rank of FC / ESEs or their authorized representative.

After scrutiny the bid shall be rejected if,

 

11.1     It is not received within the stipulated time and date as indicated above.

11.2     It is not accompanied with the requisite tender fee, earnest money deposit, requisite documents and schedules.

11.3     Proposal is not a firm proposal.

11.4     Proposal is not valid for requisite time period.

11.5     A material misrepresentation is made or discovered.

11.6     The Bidder does not respond to the Committee asking for supplementary information required for the evaluation of proposal within the given time period.

11.7     In the event of no response from the Bidder on the clarification / negotiation for finalization of the contract the company reserves the right to reject the bid and forfeit the earnest money deposit furnished by such Bidders.

 

EVALUATION OF FINANCIAL PROPOSAL

 

After scrutiny and evaluation of technical bids, the qualified bidders shall be short listed. The financial proposal (bids) of only short listed bidders shall be opened, in the presence of concerned bidders or their duly authorized representatives, who wish to be present.

 

AWARD OF CONTRACT:

 

After completing negotiations and awarding the assignment, TVNL shall issue a Letter of Intent / Award to the selected bidder as Transaction Advisor.

The Transaction Advisor will be issued the Letter of Award within 5 working days after completion of all the formalities/pre-conditions and sign a contract within 15 days of issuance of the Letter of Award.

 

OTHER TERMS AND CONDITIONS:

 

a)    The Bidder should have a team having in-house expert or experts hired by the bidder having worked on the Eligible assignments as per the qualifying requirements.

 

b)   Any other expertise man power may be engaged, if required, to complete the assignments.

 

c)    Consortium of companies shall not be allowed to participate in this Tender process.

 

d)   The financial proposal by the bidders shall be in Indian Rupees.

e)    The Transaction Advisor should have full time / hired team members and technical experts.

 

f)     The Transaction Advisor shall make available the services of the identified personnel as may be required for successful execution of the assignment and or as may be required by TVNL on specified dates, venues and time in order to meet the obligations of TVNL. In case of replacement of key personnel, the same shall be done with prior permission of the Project Authority.

 

g)    All claims shall be raised by the bidder as per the terms of payment after being due, and would be accepted for payment based on satisfactory progress.

 

h)   Given the nature of the work being entrusted, the firm would have to give an undertaking to the effect that the contents/ essence of any reference/ documents given would not be disclosed to any third person without the express approval of TVNL, failing which the engagement of the firm could be terminated. 

 

i)     No offer should be sent by Fax or E-mail.

 

j)     Out of pocket travelling expenses shall be borne by the bidder.

 

k)   Offers received in the designated office after the due time and date mentioned above shall not be considered.

 

l)     The bidder company should not have been blacklisted by any Ministry/Government undertaking in India in the last 5 years especially in the power generation.

 

14.0SECURITY DEPOSIT :

 The selected Transaction Advisor shall carry out the services in conformity with general professionally and technically accepted norms relevant to such assignments and which are to the entire satisfaction of TVNL.

 In the event of any deficiency in services, the Transaction Advisor shall promptly redo the same at no additional fees.

 

Within fifteen (15) days of issue of the work of Award, the selected Transaction Advisor shall furnish a security deposit amounting to 10 percent (10%) of the Contract Price for the entire assignment period by way of Demand Draft or Bank Guarantee of any nationalized/ scheduled bank.

No interest will be paid by the Nigam on the security deposit.

 RELEASE OF SECURITY DEPOSIT MONEY:

 

The Security Money would be released only after the expiry of one month from the date of expiry of complete assignment or completion of the same, whichever is later.

 

16.0    EARNEST MONEY DEPOSIT

The bidder shall be required to submit Earnest Money Deposit (EMD) of Rs.70,000/- (Rupees Seventy thousand only) in the form of Demand Draft (D.D)/ Bank Guarantee (B.G) along with the Bid.

“Earnest Money Deposit offered shall be in the form of Demand Draft (D.D)/Bank Guarantee (B.G) from any nationalized/ scheduled bank, in favor of TVNL payable at Ranchi and Valid up to 120 (One hundred and twenty) days from the last date of bid submission or any extension in the bid submission date.

The EMD of the unsuccessful bidders shall be refunded, only on completion of the entire process of selection of successful bidder.

On award of the work to the successful bidder, the EMD shall be refunded but only after submission of the Security Money in the form of Demand Draft or Bank Guarantee.

 

Tender, without Earnest Money shall not be considered. Offers shall be accompanied with the cost of tender document and earnest money deposit (EMD) of requisite value as specified above in a separate envelope failing which offers are liable for rejection. EMD may be furnished in form of Demand Draft/ Bank Guarantee from any Indian Nationalized Bank/ Schedule Commercial Bank in favour of “TENUGHAT VIDYUT NIGAM LIMITED” payable at Ranchi.

 

       The Earnest Money will be forfeited on revocation of tender before expiry of validity of the tender or on refusal to enter into the contract after the award is made by TVNL to the bidder.

 

        Any Corrigendum/Addendum/Extension of bid opening date and cancellation of NIT will be published through our website www.tvnlonline.com only and not through newspaper. The bidders are requested to visit our website regularly for any addendum/corrigendum/extension till opening of NIT.

 

      The due date of bid opening as mentioned in the tender will remain firm. However, in case of unforeseen circumstances or due to administrative reasons the bids are not opened on the due date, the same shall be opened on the next working day at the same time. In case the last date of submission of bids is declared as holiday, the bids received up to the time of closing of bids on the next working day shall be considered for opening.

 

         TVNL reserves the right to reject any or all tenders without assigning any reason thereof.

 

 

 

PROCESS TIMELINES

Bid documents may be downloaded from TVNL website www.tvnlonline.com from 11.05.2016 and may be submitted as per Bid Schedule given at clause no-2.

The bidder/s or their authorized representative/s may remain present, if they wish, at the time of Bid opening.

The qualified bidders will be intimated through Telephone/ Fax/ E-mail.

         



 

 

   Sd/-
(J.K. Sinha)
Electrical Superintending Engineer (Extension Project)

 
 
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