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BOQ of Tender Notice

Download : BOQ (PDF Format)

NIT No. - 07 /HR/W/TVNL/RAN/2015-16








Part –II (Price part)


Bill of Quantity

Technical & Commercial Part- I)

NIT No. - 007/HR/W/TVNL/RAN/2016-17                                                                                           

Sub: Outsourcing of TVNL Guest House at Hinoo Ranchi   


Sl. No.


Details to be furnished by the Bidder (Enclose separate sheets if required)


Flag No.

Page No.


Name of the Bidder
(Enclose Letter Head of firm)






Address of Bidder with Telephone, Fax, E-mail






Name of the Proprietor/ Head of the Firm and its key personnel with organizational chart giving details of qualification and experience etc.






Details of maintenance set up with resources like permanent employees (with designation & strength), tools & tackle and other equipment with capacities







Name and Qualification of the site-in-charge






Work Experience of Bidder
(Attach copy of work order of similar work and its successful completion certificate during last seven years as per S. N. 1. c. of QR)

Work Order No……….. Dated……….
Completion Certificate Dated…………
Work Order No……….. Dated……….
Completion Certificate Dated…………
Work Order No……….. Dated……….
Completion Certificate Dated…………





Financial Credibility/ Capacity
(Attach Bank Solvency Certificate)






Average annual turnover of bidder during the last 03 financial years
(Attach audited Balance Sheet & P/L Account for last three years ending 31st March, 2016)

Average annual turnover of bidder during the last 03 (three) financial years Rs……………..
Annual Turnover
FY 2015-16: Rs………………

FY 2014-15: Rs………………

FY 2013-14: Rs………………





Name & Designation of Authorized Signatory (Attach Power of Attorney if applicable)






Nature of Firm (Proprietorship/Partnership /Pvt. Ltd./Public Sector)
(Attach proof)






Permanent Account Number (PAN)(Attach proof)





Service Tax Registration Number
(Attach proof)





Sales Tax/Value Added Tax Registration Number / TIN (Attach proof)





Labour License No.
(Attach copy of registration)






EPF. Code No.
(Attach copy of registration)





Character Certificate of the Head of the Firm issued within last six month from due date of NIT.
(Issued by the Officer not below the rank of Magistrate)






Particulars of Earnest Money
(DD No. & Date)






Particulars of Cost of Tender Document( BOQ)
(DD No. & Date)






Other details and remarks, if any





(Signature & Seal of Bidder)



NIT No. 07/HR/W/TVNL/RAN/2016-17

Sub: Outsourcing of TVNL Guest House at Hinoo Ranchi.


Validity of Offers:

The bid submitted by bidders should remain valid for a Period of 120 days from the date of opening of Part-I unless otherwise specified.

2. Late Receipt of the Tender:

Special attention of the bidder is invited about the receipt of the tender in time. Tenders received after the stipulated date and time due to any reason, whatsoever, shall not be considered. Bidders are requested to see that their bids are delivered in the office of TVNL before the prescribed date and time.

3. Inspection of Site:

Before quoting the rate, bidders are advised to visit the work site and get satisfied with scope of work for which rates are to be quoted. Engineer -in -charge may be consulted for any clarification regarding scope of work and terms of tender. Bidder should go through the terms and conditions and technical specification of work carefully and sign in all pages of the tender document.

4. Instruction to Bidder:

a.  Bidders are advised to submit their bids strictly based on the scope of work, terms and conditions contained in the bid document and subsequent revisions/amendments, if any. The bid should be submitted along with covering letter.

b. The bid shall be prepared and submitted by typing or printing in English on white paper in consecutively numbered pages duly signed by the authorized signatory with company seal affixed on each page. Any part of the bid, which is not specifically signed by the authorized signatory and not affixed with company seal, may not be considered for the purpose of evaluation.

c. Copy of bid document, amendments/revisions to bid document if any, shall be signed and submitted along with the bid.

d. Complete bid document including all enclosures should preferably be submitted in hard bond or spiral binding and all pages should be numbered and must be signed by the authorized signatory with seal of the company.

e. The Part–II (Price Bid) should be sealed in an envelope super scribed with NIT No., “Part – II Price Bid”, Name and address of the bidding firm, and should be addressed to ESE (C&M), Tenughat Vidyut Nigam Limited, Hinoo, Ranchi-834002. The rate to be quoted in price part (Part-II) shall be in figure and in words both. In case of difference in the rates quoted in figures and words, the amount in words shall prevail. The bidder must quote firm rates. Bid with variable rates shall be considered invalid.

f. Complete tender or tenders not submitted as per requirement as indicated in the NIT are likely to be rejected.

g. Bidders shall submit their offer strictly as per terms and conditions of the tender document without any deviation. If at any time any of the documents/information submitted by the bidder is found to be incorrect, false or untruthful, the bid and/or the resultant order may be summarily rejected/ cancelled at the risk of the bidder.

h. Failure to furnish all information and documentary evidence as stipulated in the bid document or submission of an offer that is not substantially responsive to the bid document in all respects shall be summarily rejected.

i. All bids will be received in duly sealed cover within the due date and time. Bids received after the due date and time is liable for outright rejection.

5. Earnest Money Deposit (EMD):

Offers shall be accompanied with Earnest Money Deposit (EMD) of requisite value as specified in a separate envelope failing which offers are liable for rejection.EMD may be furnished in form of Demand Draft from any Indian Nationalized Bank/Schedule Commercial Bank in favour of “TENUGHAT VIDYUT NIGAM LIMITED” payable at Ranchi. The earnest money will be forfeited on revocation of tender before expiry of validity of the tender or on refusal to enter into the contract agreement after the award is made by TVNL to the bidder.


6. Security Deposit:

The successful bidder shall have to deposit total security @ 10% of order value in which initial security money @5% of the order value (including earnest money which will be retained as security money) before executing the agreement. Initial security money will be accepted as Bank Draft in the prescribed format not adjustable against running bill. Balance 5% of security money will be deducted from R/A bills. The security money will be released after successful completion of work and closure of contract.

7. Payment Terms:

Payment of Contractor will be made through monthly running bills which will be verified by Work – in – Charge after successful completion of the work and payment of wages to the employee by the Contactor. The monthly bill in triplicate will be submitted by the Contractor to the Work –in –Charge latest by 7th of the every month along with Bank Statement & Payment Sheet showing payment of wages to workmen for the preceding month and other relevant documents like EPF/Service Tax deposit slip etc. Contractor must ensure the payment of wages to workmen deployed in preceding month latest by 5th day of every month irrespective of clearance of bill submitted at least for two consecutive months failing which penalty @ 0.5% per day (maximum up to 5%) of monthly contract value will be deducted from running bills of the contractor.


8. Paying Authority:

The Accounts Officer, TVNL, Ranchi will be the Paying Authority.

9. Work-in-Charge:

HOD (HR) will be the Work-in-Charge for this work. The works are to be executed as per direction of Work-in-Charge. Anything not mentioned here in shall be decided by the Engineer-in-Charge of the work and shall be binding on the contractor.


10. Period of Contract:

The period of contract shall be 01 (one) year from the date as shall be mentioned in the work order. If the services rendered have been found satisfactory, period of contract may be extended further as per requirement of site.

11. Safety Measures:

The Contractor shall observe all the safety measures. Safety appliances have to be arranged by the Contractor at his own cost. Any compensation payable to the Contractor’s employee in the event of accident or causality has to borne by the Contractor himself and TVNL will not be responsible on this accounts in any way. In case of any damage due to negligence mishandling and mal operation by the staff of contractor, the damage would be made good by the contractors at their own cost. In case of no compliance, proportionate deduction will be made from the bills of the contractor.


12. Scope of the work:

Scope of the work is attached here as a guideline to execute the work. However contractor has to execute all the work as per direction of Work-in-Charge for the above work.

13. Agreement:

The firm and his legally authorized representative having Power of Attorney will have to execute an agreement with the ordering authority within 25 days of issue of order in the event of placement of order on them. The agreement will have to be prepared on a non-judicial stamp paper of Rs.50/- only on Nigam’s format. Performance Guarantee Security Deposit as per order will have to be furnished well before execution of agreement. The contractor is required to produce all original paper and documents for verification before agreement failing which order will be cancelled. Contractor will not be allowed to start the work without executing the agreement.


14. Jurisdiction of Court:

Any dispute between the Contractor and TVNL shall be settled in the civil court, at Ranchi, Jharkhand only.

15. Labour Laws:

The bidder has to follow the guidelines laid under the labour law, workmen compensation, and EPF rules in respect of minimum wages, EPF payment and other service condition. In the event of any accident / casualty to the employees of contractor, the compensation payable to the employees is to be borne by the contractor and TVNL will not be responsible in any way.


16. Minimum Wage Guarantee:

The contractor shall strictly ensure that the minimum wages as stipulated by GoJ from time to time is paid to their workmen. Any increase in minimum wages during the period of contract, will have to be paid to their workmen without any claim on TTPS/TVNL. If the contractor fails to comply with guarantee of minimum wages then the agreement is liable to be terminated and earnest money may be forfeited.


17. Taxes:  All statutory taxes as applicable shall be deducted from each running bill of contractor.

18. Violation of Terms & Conditions of Tender:

All terms and conditions of tender shall form a part of the contract. If contractor fails to execute the work up to entire satisfaction of Work -in –Charge as per terms & conditions of tender, then the contract agreement can be terminated after one month prior notice and security money shall be forfeited.


19. Subletting:

The successful bidder will have to execute the work directly. No subletting will be allowed.

20. Competent Authority:

Managing Director, TVNL reserves the right to extend the due date and to reject any/ all the tenders or to increase / reduce/ distribute the quantity of tender without assigning any reason thereof and not bound to accept the lowest tender or to assign any reason for the rejection of the lowest tender. During the execution of work in case of any dispute between the Engineer-in -Charge and contractor, the decision of MD, TVNL will be final and binding.

21. Man Power:

A list of manpower arranged by you should be submitted to Work -in –Charge before deployment and same should be deployed with due permission of Work -in -Charge. If the performance of the deployed person is not found up to the mark at any time, the contractor will have to replace them with experienced and suitable person. During the period of absence of manpower at the guest house, TVNL will have right to deduct penalty from the contractor’s bill.

22. Termination of Contract:

In case the work performance is not found satisfactory, the contract shall be terminated by giving three months prior notice in writing.

23. Jurisdiction of Court: -

The Civil Court, Ranchi shall alone have jurisdiction to decide any disputes / claims, arising out of this work order for and against TVNL.

24. Mobilization Time:

The successful bidder will be given maximum one month time from the date of LOI/Work Order for mobilization of resources, manpower and enter in to agreement and starting the work. The contractor failing to enter in to agreement and start the work within one month will lose the work order and earnest money/security money and work will be allotted to L2, L3…..bidder if they agree.


(Signature & Seal of Bidder)

Scope of Work


NIT No. 07/HR/W/TVNL/RAN/2016-17


Sub: Outsourcing of TVNL Guest House at Hinoo Ranchi.


Agencies personnel should be available round the clock

• Agency should maintain a register for recording the details of guest (in & out)

• Agency should keep all back up records in computer

• Agency shall have to make arrangement for refreshment round the clock (breakfast/tea/coffee/lunch/dinner) as per  requirement on payment basis. The rate for which shall be decided mutually from time to time.

• Agency shall make all arrangement of housekeeping on day-to-day basis.

• Agency shall allow any guest only on approval of the guest house in-charge of TVNL.

• Our representative can check the records any time as per his convenience. You shall have to provide all information as desired by our representative for checking purpose.

• Agency shall also keep a register mentioning the details of the employees deployed at the guest house.

• Agency shall make arrangement for keeping the guest house round the clock neat and clean.

• Any other work which is not specified above shall have to be undertaken as per direction of work – in – charge.

02. Facilities to be provided by TVNL:-

• Gas, cooking stove/oven, fridge etc.

• Bed sheet, pillow cover, blanket, towel, curtain, foot mat etc.

• Utensils required for cooking and serving

• Consumable like glass ware.

• Consumables like cleaning materials for bathroom, rooms etc

• Furniture, A.C, TV, Fan, P.C. with complete set, room heater, geaser etc.

• Any other materials required from time to time for up-keeping of Guest House.

• Laundry charges.


03. Minimum Manpower Required:

As per scope of works man power is detailed below: -

• Supervisor – 01 No.

• Cook – 01 No.

• Helper – 01 No.

• Room Cleaner – 01 No.

• Sweeper – 01 No.

(Signature & Seal of Bidder)

BILL OF QUANTITY                                                                                                PART – II (PRICE PART)

NIT No. 07/HR/W/TVNL/RAN/2016-17

Sub: Outsourcing of TVNL Guest House at Hinoo, Ranchi.


Sl. No.


Contract Period



Quoted Amount for one year

(In Rs.) 

Both in Figure & Words


Outsourcing of TVNL Guest House at Hinoo, Ranchi


One Year




Total (Rs.)




Service Tax

Extra as applicable.

Note: Total quoted cost will be the criteria for defining L1 bidder

                                                                                                                          (Signature & Seal of Bidder



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