Validity of Offers:
The bid submitted by bidders should remain
valid for a Period of 120 days from the date of opening of Part-I
unless otherwise specified.
2. Late Receipt of the
Special attention of the bidder is invited about the
receipt of the tender in time. Tenders received after the
stipulated date and time due to any reason, whatsoever, shall not
be considered. Bidders are requested to see that their bids are
delivered in the office of TVNL before the prescribed date and
3. Inspection of Site:
quoting the rate, bidders are advised to visit the work site and
get satisfied with scope of work for which rates are to be quoted.
Engineer -in -charge may be consulted for any clarification
regarding scope of work and terms of tender. Bidder should go
through the terms and conditions and technical specification of
work carefully and sign in all pages of the tender document.
4. Instruction to Bidder:
a. Bidders are advised to submit their bids strictly
based on the scope of work, terms and conditions contained in the
bid document and subsequent revisions/amendments, if any. The bid
should be submitted along with covering letter.
b. The bid shall be prepared and submitted by typing or
printing in English on white paper in consecutively numbered pages
duly signed by the authorized signatory with company seal affixed
on each page. Any part of the bid, which is not specifically
signed by the authorized signatory and not affixed with company
seal, may not be considered for the purpose of evaluation.
c. Copy of bid document, amendments/revisions to bid
document if any, shall be signed and submitted along with the bid.
d. Complete bid document including all enclosures should
preferably be submitted in hard bond or spiral binding and all
pages should be numbered and must be signed by the authorized
signatory with seal of the company.
e. The Part–II (Price Bid) should be sealed in an envelope
super scribed with NIT No., “Part – II Price Bid”, Name and
address of the bidding firm, and should be addressed to ESE (C&M),
Tenughat Vidyut Nigam Limited, Hinoo, Ranchi-834002. The rate to
be quoted in price part (Part-II) shall be in figure and in words
both. In case of difference in the rates quoted in figures and
words, the amount in words shall prevail. The bidder must quote
firm rates. Bid with variable rates shall be considered invalid.
f. Complete tender or tenders not submitted as per
requirement as indicated in the NIT are likely to be rejected.
g. Bidders shall submit their offer strictly as per terms
and conditions of the tender document without any deviation. If at
any time any of the documents/information submitted by the bidder
is found to be incorrect, false or untruthful, the bid and/or the
resultant order may be summarily rejected/ cancelled at the risk
of the bidder.
h. Failure to furnish all information and documentary
evidence as stipulated in the bid document or submission of an
offer that is not substantially responsive to the bid document in
all respects shall be summarily rejected.
i. All bids will be received in duly sealed cover within
the due date and time. Bids received after the due date and time
is liable for outright rejection.
5. Earnest Money Deposit (EMD):
Offers shall be accompanied
with Earnest Money Deposit (EMD) of requisite value as specified
in a separate envelope failing which offers are liable for
rejection.EMD may be furnished in form of Demand Draft from any
Indian Nationalized Bank/Schedule Commercial Bank in favour of
“TENUGHAT VIDYUT NIGAM LIMITED” payable at Ranchi. The earnest
money will be forfeited on revocation of tender before expiry of
validity of the tender or on refusal to enter into the contract
agreement after the award is made by TVNL to the bidder.
6. Security Deposit:
successful bidder shall have to deposit total security @ 10% of
order value in which initial security money @5% of the order value
(including earnest money which will be retained as security money)
before executing the agreement. Initial security money will be
accepted as Bank Draft in the prescribed format not adjustable
against running bill. Balance 5% of security money will be
deducted from R/A bills. The security money will be released after
successful completion of work and closure of contract.
7. Payment Terms:
Contractor will be made through monthly running bills which will
be verified by Work – in – Charge after successful completion of
the work and payment of wages to the employee by the Contactor.
The monthly bill in triplicate will be submitted by the Contractor
to the Work –in –Charge latest by 7th of the every month along
with Bank Statement & Payment Sheet showing payment of wages to
workmen for the preceding month and other relevant documents like
EPF/Service Tax deposit slip etc. Contractor must ensure the
payment of wages to workmen deployed in preceding month latest by
5th day of every month irrespective of clearance of bill submitted
at least for two consecutive months failing which penalty @ 0.5%
per day (maximum up to 5%) of monthly contract value will be
deducted from running bills of the contractor.
8. Paying Authority:
Accounts Officer, TVNL, Ranchi will be the Paying Authority.
will be the Work-in-Charge for this work. The works are to be
executed as per direction of Work-in-Charge. Anything not
mentioned here in shall be decided by the Engineer-in-Charge of
the work and shall be binding on the contractor.
10. Period of Contract:
period of contract shall be 01 (one) year from the date as shall
be mentioned in the work order. If the services rendered have been
found satisfactory, period of contract may be extended further as
per requirement of site.
11. Safety Measures:
Contractor shall observe all the safety measures. Safety
appliances have to be arranged by the Contractor at his own cost.
Any compensation payable to the Contractor’s employee in the event
of accident or causality has to borne by the Contractor himself
and TVNL will not be responsible on this accounts in any way. In
case of any damage due to negligence mishandling and mal operation
by the staff of contractor, the damage would be made good by the
contractors at their own cost. In case of no compliance,
proportionate deduction will be made from the bills of the
12. Scope of the work:
the work is attached here as a guideline to execute the work.
However contractor has to execute all the work as per direction of
Work-in-Charge for the above work.
The firm and his
legally authorized representative having Power of Attorney will
have to execute an agreement with the ordering authority within 25
days of issue of order in the event of placement of order on them.
The agreement will have to be prepared on a non-judicial stamp
paper of Rs.50/- only on Nigam’s format. Performance Guarantee
Security Deposit as per order will have to be furnished well
before execution of agreement. The contractor is required to
produce all original paper and documents for verification before
agreement failing which order will be cancelled. Contractor will
not be allowed to start the work without executing the agreement.
14. Jurisdiction of Court:
Any dispute between the Contractor and TVNL shall be settled
in the civil court, at Ranchi, Jharkhand only.
15. Labour Laws:
The bidder has
to follow the guidelines laid under the labour law, workmen
compensation, and EPF rules in respect of minimum wages, EPF
payment and other service condition. In the event of any accident
/ casualty to the employees of contractor, the compensation
payable to the employees is to be borne by the contractor and TVNL
will not be responsible in any way.
16. Minimum Wage Guarantee:
The contractor shall strictly ensure that the minimum wages as
stipulated by GoJ from time to time is paid to their workmen. Any
increase in minimum wages during the period of contract, will have
to be paid to their workmen without any claim on TTPS/TVNL. If the
contractor fails to comply with guarantee of minimum wages then
the agreement is liable to be terminated and earnest money may be
17. Taxes: All statutory taxes
as applicable shall be deducted from each running bill of
18. Violation of Terms & Conditions
All terms and conditions of tender shall form a
part of the contract. If contractor fails to execute the work up
to entire satisfaction of Work -in –Charge as per terms &
conditions of tender, then the contract agreement can be
terminated after one month prior notice and security money shall
bidder will have to execute the work directly. No subletting will
20. Competent Authority:
Managing Director, TVNL reserves the right to extend the due date
and to reject any/ all the tenders or to increase / reduce/
distribute the quantity of tender without assigning any reason
thereof and not bound to accept the lowest tender or to assign any
reason for the rejection of the lowest tender. During the
execution of work in case of any dispute between the Engineer-in
-Charge and contractor, the decision of MD, TVNL will be final and
21. Man Power:
A list of
manpower arranged by you should be submitted to Work -in –Charge
before deployment and same should be deployed with due permission
of Work -in -Charge. If the performance of the deployed person is
not found up to the mark at any time, the contractor will have to
replace them with experienced and suitable person. During the
period of absence of manpower at the guest house, TVNL will have
right to deduct penalty from the contractor’s bill.
22. Termination of Contract:
In case the work performance is not found satisfactory, the
contract shall be terminated by giving three months prior notice
23. Jurisdiction of Court:
The Civil Court, Ranchi shall alone have jurisdiction to decide
any disputes / claims, arising out of this work order for and
24. Mobilization Time:
successful bidder will be given maximum one month time from the
date of LOI/Work Order for mobilization of resources, manpower and
enter in to agreement and starting the work. The contractor
failing to enter in to agreement and start the work within one
month will lose the work order and earnest money/security money
and work will be allotted to L2, L3…..bidder if they agree.