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BOQ of Tender Notice
 

Download : BOQ (PDF Format)

NIT No.033/Coal Block/TVNL/RAN/16-17

 


Role of Selected Bidder

TIME SCHEDULE

FEES FOR THE ASSIGNMENT

MILESTONES FOR PAYMENT

BIDDING PROCESS

TENDER SUBMISSION PROCESS

EVALUATION CRITERIA


 

  1. ROLE OF SELECTED BIDDER
    The role of the selected bidder is to provide Consultancy Services for preparation of EIA (Environmental Impact Assessment)/ EMP (Environmental Management Plan); Rehabilitation & Resettlement Plan (Including SIA) & CSR Plan for Rajbar E&D coal block.

    The Detailed scope of work of the selected bidder shall be as mentioned below:

    SCOPE OF WORK
    The Detailed scope of work, but not limited to, of the selected bidder shall be as mentioned below:
    Filling in of online application through Ministry of Environment, Forests and Climate Change (MoEFCC’s) portal (including Pre feasibility report) and providing Technical Assistance to TVNL for obtaining approved Terms of Reference (ToR) (as per MoEFCC notification dated 14.09.2006) & Environmental Clearance from Ministry of Environment, Forests and Climate Change, Govt. of India (MoEFCC).

 4.1     Preparation of EIA/EMP report shall involve as follows :-

  1. Preparation of Draft and Interim Final EIA/EMP report based on approved
    ToR.
     

  2. Rendering Technical Assistance to TVNL during the Public Hearing Process.
     

  3. Incorporating suggestions of Public Hearing in the Interim Final EIA Report and Preparation of Final EIA/EMP report.
     

  4. Submission of final EIA/EMP report to MoEFCC through TVNL and assisting TVNL during Technical Presentations of the report to the Expert Committee of MoEFCC.

    The work will be taken out in accordance with the latest guidelines of Central Pollution Control Board / Ministry of Environment, Forest and Climate Change (MoEFCC), Govt. of India. The monitoring scope as detail below is based on prevalent practice. In case MoEFCC, while approving ToR indicates any change of scope involving additional monitoring work or any additional study. Agency shall carryout the same at mutually agreed fees.
    Agency will prepare Pre-feasibility Report (in accordance with MoEFCC’s Guideline No-J-11013/41/2006-IA, II (I) dated 30th December, 2010) for the proposed project based on necessary input data provided by TVNL. Consultant will render necessary technical assistance to TVNL in getting Terms of Reference (ToR) of EIA Study approved by MoEFCC.

The EIA & EMP Report preparation shall involve.

  1. Assessment of Existing Environmental Status.
    Study and assessment of the existing environment status within 10 km radius area with the project site (mine lease) at centre will be carried out with respect to air, water, noise, soil, flora-fauna, hydrogeology and land use. This assessment shall be carried out as follows.

  1. Pollution of Air, Water, Noise & Soil.
    Assessment of present level of pollution (Air, Water, Noise & Soil) in and around the mine site (Core Zone & Buffer Zone), under the existing conditions. The location of sampling stations will be decided in consultation with TVNL officials.

  1. AIR
    Monitoring of ambient air quality (AAQ) around the existing mine at a maximum of 8 (eight) station spread over 10 km radius with the mining lease at the centre.

    The pollutants monitored shall be respirable Particulate Matter (PM10), Oxides of Nitrogen (NOx), Sulphur Dioxide (SO2) and Carbon Monoxide (CO).

    Monitoring of ambient air shall be carried out for one full season, comprising of 3 (three) consecutive months (except monsoon). Monitoring shall be done twice a week at all stations. Samples of 24 hourly duration shall be taken on each monitoring day for monitoring of PM10, SO2 and NOX whereas for CO monitoring, three one hourly samples shall be taken on each monitoring day.

    Work zone air quality shall be monitored at maximum four locations. Eight hourly samples will collected once at each location. The pollutants monitored shall be respirable particulate matter (PM10), Oxides of Nitrogen (NOX), Sulphur dioxide (SO2) and Carbon Monoxide (CO).

    Meteorological (wind velocity, wind direction, temperature, humidity and rainfall) will be generated continuously at one station throughout the monitoring period.
     

  2. WATER
    Monitor the quality of surface water, ground water, drinking water and effluents in and around the mine.

    The hydro-geological study will be based on historical data of stream discharge leading to the determination of water budget for surface/ground water regime. Aquifers will be identified with respect to strait graphical sequence. The recharge-discharge of the area and the net flow of the area will be presented.
    The report should be based on latest available one-year pre-monsoon and post-monsoon baseline data covering information on ground water situation, aquifer characteristics and water level conditions. The predicted impact of the project on groundwater regime and detailed remedial/conservation measures such as rain water harvesting, artificial recharge of ground water etc. will also be covered.

    A maximum of 10 (Ten) monitoring / sampling points shall be sampled in consultation with TVNL which will form the basis for generation of baseline data in respect of water. The water samples will be analyzed for all relevant parameters for surface water, IS: 10500 and effluents as applicable.
     

  3. NOISE
    Ambient noise measurement at maximum of 10 (ten) locations will be carried out once in each season, comprising of 3 (three) consecutive months. Led Noise will be measured at hourly intervals for 24 hours on monitoring days.

    Work zone noise shall be monitored at 4 locations once. Led Noise will be measured at hourly intervals for 8 hours on monitoring days.
     

  4. SOIL TESTING
     
    Top soil samples will be taken once from maximum total 6 (six) different locations. Relevant characterization studies for soil, determination of soil structure, texture, moisture and nutrient levels etc shall be determined / analyzed.

 

  1. Flora & Fauna, Hydrogeology and Land use Factors and other studies.
    Following studies shall be carried out in respect of the proposed project.

  1. Assessment of existing environmental status of Flora-Fauna, hydrogeology and land use within 10 km radius of study area in respect of the project. Land use study shall be carried out based on satellite image processing Flora-Fauna study will be based on the data available with the State Forest Department Published Literature and augmented by limited field survey consultant shall carry out land use study for incorporation in the report.
     

  2. Hydro geological impacts due to the mining, consultant shall carry out ground water survey based on available existing wells and collect hydro-geological information from the existing mine and secondary and assess anticipated impact on ground water regime due to mining as applicable.
     

  3. Prepare water balance of the project and at the sub water shed confining the mining projects for the purpose of drawing water balance precipitation, evaporation, transpiration, seepage etc. shall be considered as available from secondary literature sources.
     

  4. Studies pertaining to disposal of mine discharge water, its analysis and treatment requirement.
     

  5. Study of 5 years surface plans showing the phase-wise working under the proposed phase to be made available by TVNL, based on which consultant shall prepare environmental reclamation plans till the end of mining.
     

  6. Study of risk hazards due to mine.
     

  7. Study of pollution control equipments / systems envisaged for the proposed project.

Interpretation of Data / Results
Following shall be carried out for the proposed project.

  1. Carry out environmental impact assessment for project based on item A above.
     

  2. Find out impact of air emissions on the ambient air. The impact on ground level concentration will be predicted by using computerized dispersion model.
     

  3. Comparison of total value of pollutants with prescribed limit will be carried out and suggestions brought out to control the same to meet the prescribed limits.
     

  4. Study of impacts on flora, fauna and places of interest.
     

  5. Environment Management Plans shall be prepared based on project details and assessed environmental impacts. Further recommendations for post project monitoring, setting up of environmental engineering laboratory and organization for pollution control and also costs indicative for environmental control will be included.
     

  6. Quality of EIA Reports should be based on the accuracy of site description, quality of baseline data, analysis and interpretation of the data, identification of potential impacts and quality of mitigation measures.
     

  1. Technical Assistance
    Consultant shall render technical assistance to TVNL for getting the ToR (Form-1) approved by Ministry of Environment Forest and Climate Change (MoEFCC), Govt. of India and getting the EIA reports cleared by MoEFCC. These services may extend for a period of one year from the date of submission of final EIA report.

4.2    Rehabilitation & Resettlement Plan and CSR Plan

4.2.1

 The Consultant shall undertake the formulation of Rehabilitation and Resettlement scheme or plan in accordance with prevailing National Rehabilitation and Resettlement Policy, 2007 & Jharkhand Rehabilitation and Resettlement Policy, 2008 and subsequent amendments, if any, and shall contain the following particulars collected against each subdivision of land as accounted in the revenue village accounts of each village in the project area viz.

  1. The extent of land to be acquired for the project and the name (s) of the affected village (s).
     

  2. A village wise list of the Project Affected Persons (PAP). The study/survey shall include the details of the extent and nature of land & immovable property owned or held in one’s possession in the affected area of the Project Affected Families (PAF’s). And the extent of land they are likely to lose, indicating the survey numbers and the subdivisions thereof.
     

  3. A list of agricultural laborers in such area and the names of such persons whose livelihood depends on agricultural activities.
     

  4. A list of persons who are likely to lose their employment of livelihood or who are likely to be alienated wholly or substantially from their main sources of trade, business, occupation or vocation, consequent to the acquisition of land for the project or involuntary displacement due to any other cause.
     

  5. A list of non-agricultural laborers, including artisans.
     

  6. A list of to be affected landless families, including those without homestead land and below poverty line families.
     

  7. A list of vulnerable persons to be affected.
     

  8. A list of occupiers if any.
     

  9. A list of public utilities and Government buildings which are to be affected or likely to be affected
     

  10. Details of public and community properties, assets and infrastructure.
     

  11. A list of benefits and packages which are to be provided to the affected families.
     

  12. Details of the extent of land available in the resettlement area for resettling and for allotment of land to the project affected families.
     

  13. Details of the amenities and infrastructural facilities which are to be provided for resettlement.
     

  14. The time schedule for shifting and resettling the displaced persons in the resettlement area or areas, and
     

  15. Such other particulars as the Administrator for Rehabilitation and Resettlement or other competent authority as per statutory requirements may consider necessary.

4.2.2

To propose and evaluate self employment and income generation schemes for the Project Affected Persons (PAP) and evaluate training requirement for these schemes.
 

4.2.3 To include / incorporate any other details / studies required for the preparation of SIA report, as directed by TVNL.
 
4.2.4 To make suggestions regarding specific studies / surveys to be conducted, for compliance with any provisions regarding SIA clearance or for improving the presentation of the SIA study, first by giving justifications for such studies / surveys. The decision of TVNL is final in regard to the requirement of such studies.

4.2.5

To obtain from the Ministry of Rural Development, GOI The full details of the studies to be carried out such as but not limited to :-

  1. The standard to which studies shall conform as per provision of the NRRP 2007 and subsequent amendments / act thereof if any.
     

  2. The details of the relevant information required for the social impact assessment.
     

  3. Methodology and computer models for the social impact assessment and future projection.
     

  4. The different inputs to be submitted for appraisal and SIA clearance of the project.

4.2.6

To follow the latest guidelines on SIA studies issued by Ministry of Rural Development, GOI (MORD) from time to time for preparation of SIA study and report.

4.2.7

To assist TVNL in presenting all the statutory requirements of appraising agencies and authorities. Public hearing committee at Latehar District, Jharkhand, if any, constituted by the State Government, Ministry of Rural Development, in prescribed formats / Questionnaires and present the SIA reports to these agencies and defend the findings of the report and furnish the required clarifications.

4.2.8

The services charge continue after the acceptance the SIA report by TVNL and submission of the same to the Statutory Authority, In the following stages of clearance of the project:-

  1. Changing formats / adding fresh information as may be needed / directed.
     

  2. Attending to the remarks / queries raised by Authorities / public including the consideration of projects for clearance.
     

  3. Furnishing base records of survey for verification / records.

4.2.9

To prepare a comprehensive rehabilitation plan for the people affected by the proposed coal mining project clearly indicating the total area of land to be acquired, break-up of details of the land to be acquired, number of families / persons to be affected (PAP & PAF), number of SC / ST families to be affected, rehabilitation plan indicating to the proposed rehabilitation area, rehabilitation package, cost of rehabilitation etc. These shall be discussed separately in detail.
 

4.2.10.

To suggests appropriate schemes for the rehabilitation of the displaced persons likely to be affected by land acquisition. Also bring out a rehabilitation plan in consultation with TVNL and acceptable to the State Government and MOEFCC, GOI and as per national rehabilitation and Resettlement Policy, 2007 and subsequent amendments / acts thereof if any approved by GOI may be taken as the base.
 

4.2.11 Prepare CSR Plan and Cost Estimate.
  1. To prepare / prescribe CSR Plan constituting the target group, giving importance to the geographical area, society and cultural practices for the desired sectors / issues for fulfillment of long-term benefits to the beneficiaries.
     

  2. The Plan should include but not be limited to Promotion of Education; Gender equity & Women empowerment; Eradication of extreme hunger & poverty; Reducing child mortality & improving maternal health; Combating diseases; Environment Sustainability; Social business projects; Employment enhancing vocational skills; and any such other matters as may be prescribed.

4.3    Social Impact Assessment (SIA)

 

  1. To carryout complete survey/study in the area proposed for Rajbar E&D Coal Mine Project of Tenughat Vidyut Nigam Limited (TVNL) and conduct door to door survey/interview of the Households (HHs) to be shifted from the proposed project site and prepare the Social Impact Assessment (SIA) Reports, so as to form the basis for drawing out a comprehensive Rehabilitation and Resettlement Action Plan (or) Scheme as per National Rehabilitation and Resettlement Policy, 2007 (NRRP, 2007) and as per subsequent amendments thereof, if any.
     

  2. To carryout complete study on the site proposed for the Coal Block covering about 1553 Ha. (Hectare) in Latehar District of Jharkhand. The area is having a population of about 3936. Considering an average family size of 5 no of HHs comes to be about 787.
     

  3. To carry out complete survey/study for identification of the forest dwellers/forest dwelling schedule tribes/ other traditional forest dwellers as per the “Scheduled Tribes and Other Traditional Forest Dweller (Recognition of Forest Rights) Act, 2006” and as per subsequent amendments thereof, if any.
     

  4. To furnish an abstract in the SIA report with feasible actions and recommendations for the ameliorative measures for the projects covering all such patterns/ profiles and discussions.
     

  5. To prepare for verification and acceptance, the Social Impact Assessment reports in the manner prescribed by the Government of India under NRRP, 2007 and as per subsequent Act / amendments from and out of the information collected during the above field study/survey.
     

  6. The SIA study and report shall be comprehensive and shall deal with the effect/social impact of Rajbar E&D Coal Block Project.

5.0

TIME SCHEDULE
5.2

Filling of online application for TOR through MoEFCC’s portal (including Pre feasibility report) within 20 days after award of work.
 

5.3 Carrying out base line data generation covering full season of 3 months (non-monsoon) after approval of TOR.
 
5.4

Submission three (3) hard copies of Draft and interim Final EIA/EMP report (along with soft copy) will be submitted within 2 month after base line data generation.
 

5.5

Submission of five (5) hard copies (along with soft copy) of Final EIA/EMP report within 1 month after completion of public hearing.
 

5.6

Submission of five (5) hard copies each (along with soft copies) of draft R & R Plan (including SIA) report, CSR Plan, Draft Executive Summary in English and Hindi and one hard copy of draft Power Point Presentation for Public Consultation within 6 months after approval of TOR.
 

5.7

Submission of five (5) hard copies each (along with soft copies) of draft final R & R Plan (including SIA), Executive Summary in English Consultation within 1 month after receipt of comment from TVNL.
 

5.8

Submission of five (5) hard copies each (along with soft copies) of final R & R Plan (including SIA) report, Executive Summary in English and Hindi and one hard copy of final Power Point within 1 month after incorporating outcome of public consultation.
5.8 The Time Schedule mentioned above assumes that all desired information / data etc. shall be made available by TVNL and obligations of TVNL are duly fulfilled.

 

6.

FEES FOR THE ASSIGNMENT
 

The bidder has to quote Lump Sum fee for coal block for the scope of work mentioned above to be submitted in the price bid (as per pro-forma annexed).
The service tax as applicable on the fee would be paid over and above the quoted fee.

The fees for any other work beyond the above mentioned scope of work shall be mutually agreed upon on case to case basis.

The duration of assignment is estimated to be One (1) Year.
 

7.

MILESTONES FOR PAYMENT
  The milestones of payment for the selected Consultant for the scope of work mentioned shall be as follows:
 

S.No.

Milestone

Percentage of total
Payment

1 After filing online application for TOR through MoEFCC’s (including Pre-Feasibility Report).
 
05 %
2 Grant of TOR by MoEFCC, GOI.
 
05 %
3 On submission of draft and interim final EIA/EMP report.
 
10 %
4 On submission of final EIA/ EMP report.
 
05 %
5 On submission of draft R & R Plan (including SIA) report & CSR Plan. Draft Executive summary in English and Hindi and one hard copy of draft power point.
 
10 %
6 On submission of 5(five) hard copies each of draft final R & R Plan (including SIA) & CSR Plan report. Executive summary in English and Hindi and one hard copy of power point.
 
7.5 %
7 On submission of final R & R Plan (including SIA) & CSR Plan report Executive summary in English and Hindi and one hard copy of final power point.
 
7.5 %
8 Submission of Application for EIA/EMP to JSPCB.
 
05 %
9 On completion of Public Hearing.
 
10 %
10 On completion of all reports including Technical Assistance.
 
35 %

 

9.

BIDDING PROCESS:
On behalf of Tenughat Vidyut Nigam Limited (TVNL), Ranchi sealed tenders in three parts containing three envelopes A, B & C (Requisite cost of Tender Document & Earnest Money of specific value in envelope ‘A’, Technical & Commercial Bid in envelope ‘B’ and Price Bid in envelope ‘C’) are invited separately.

9.1 DOCUMENTS TO BE SUBMITTED:-
  1. Copy of Work Orders/Work Completion Certificates from the clients evidencing experience of having completed eligible assignments as per the bid document.
     

  2. Copy of Work Orders from the clients evidencing on-going eligible assignment as per the bid document.
     

  3. CV’s of Mineral Economists, Geologists and Mining Engineers with experience in the eligible assignments.
     

  4. Copy of Registration Certificate and a valid PAN card.
     

  5. Copy of Service Tax certificate.
     

10.

TENDER SUBMISSION PROCESS:-
 

The tender shall be submitted in three parts, i.e. Part A, Part B & Part C as follows :
 

 

Part A Earnest Money & cost of tender – The Tenderer shall be required to submit earnest money of Rs.50,000/- (Rupees Fifty thousand only) in the form of DD in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, payable at Ranchi or in form of Bank Guarantee.

The DD of Rs 5,000/- (Rupees Five thousand only) in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, Ranchi towards cost of tender documents shall require to be submitted in the envelope containing the EMD.

 

Part B Technical Bid - The Technical bid shall be submitted in a separate sealed envelope, which would be super subscribed with the words “Technical bid – Consultant services  for  preparation of EIA & EMP; R & R Plan (Incl. SIA) and CSR Plan)”.

Part C Financial Bid - Part C (Financial bid) shall contain the Schedule of Fee for the assignment attached with this Tender. The fee should be quoted both in figures and in words (English) and exclusive of service tax.

The price part shall be duly signed and stamped on each page. Any Extra work out of the Scope shall be remunerated on negotiation basis.

Financial bid shall be submitted in a separate sealed envelope, which would be super subscribed with the words “Financial bid – Consultant services  for  preparation of EIA & EMP; R & R Plan (Incl. SIA) and CSR Plan)”.

All three separate sealed envelopes (A,B & C)  Part A- Cost of Tender Documents & EMD, Part-B (Technical & Commercial Bid) and Part-C (Financial Bid) shall be put in one common envelope, sealed and super-subscribed with the words – offer for appointment of consultant. (Part-A , Part-B & Part-C) and submitted within the due date & time specified.

11.

EVALUATION CRITERIA:

 

For evaluation of Bids the TVNL shall appoint Evaluation Committee comprising officers of the rank of FC / ESEs or their authorized representative.

After scrutiny the bid shall be rejected if,

  1. It is not received within the stipulated time and date as indicated above.
     

  2. It is not accompanied with the requisite processing fee, earnest money deposit, requisite documents and schedules.
     

  3. Proposal is not a firm proposal.
     

  4. Proposal is not valid for requisite time period.
     

  5. A material misrepresentation is made or discovered.
     

  6. The Bidder does not respond to the Committee asking for supplementary information required for the evaluation of proposal within the given time period.
     

  7. In the event of no response from the Bidder on the clarification / negotiation for finalization of the contract the company reserves the right to reject the bid and forfeit the earnest money deposit furnished by such Bidders.

 

EVALUATION OF FINANCIAL PROPOSAL  

After scrutiny and evaluation of technical bids, the qualified bidders shall be short listed. The financial proposal (bids) of only short listed bidders shall be opened, in the presence of concerned bidders or their duly authorized representatives, who wish to be present.
 

12

AWARD OF CONTRACT:
After completing negotiations and awarding the assignment, TVNL shall issue a Letter of Intent to the selected bidder as Consultant services.
The Consultant will be issued the Letter of Award within 5 working days after completion of all the formalities/pre-conditions and sign a contract within 25 days of issuance of the Letter of Award.
 

13

OTHER TERMS AND CONDITIONS:

 

  1.  The bidder has to commit the following professionals immediately on award of the work without any dilution in the quality of the team, given the cross-functional and complex nature of the assignment; the team should be in-house expert team or expert team hired by the bidder having worked on the Eligible assignments as per the qualifying requirements

 

Sr.

Category

Minimum No of Professionals

Qualifications

Experience

01)

Mining Experts:

a)

 

 

 

Mining Engineer

 

 

 

1 (One)

B. Tech/B. Sc. (Mining Engineering) from any reputed institute.

Should have minimum 5 years experience in the Coal sector, and preferably have been part of the team in advising the eligible assignments in the Coal sector.

b)

Geologists

1(One)

M. Sc (Geology) from recognized university

Should have minimum 5 years experience in the Coal sector, and preferably have been part of the team in advising the eligible assignments in the Coal sector.

c)

Mineral Economist

One

 Master in Economics

Should have minimum 5 years experience in the reputed Mineral Organizations.
 

02.

Financial Experts

a)

Chartered Accountant/ Cost accountant/MBA finance

One

ICAI / ICWAI/ MBA in Finance from reputed Institute.

Should have Minimum 5 years experience should have been part of the team in advising the eligible assignments in the Coal sector.
 

03.

Legal Experts

a)

Company Secretary with LLB

One

ICSI from reputed Institute.

Experience in advising for the eligible assignments in reputed organizations.
 

 

 

  1. Any other expertise man power may be engaged, if required, to complete the assignments.
     

  2. The detailed CVs duly signed (original) along with the details of the eligible assignments should be highlighted to demonstrate the ability to successfully advice on the current project.
     

  3. The financial proposal by the bidders shall be in Indian Rupees.
     

  4. The Bidder should provide Bank Solvency Certificate for a minimum value of Rs.2,50,000/- (Rupees Two Lakh fifty thousand only) from an Nationalized / Scheduled Bank issued within three months from the date of submission of Tender.
     

  5. The Consultant shall make available the services of the identified personnel as may be required for successful execution of the assignment and or as may be required by TVNL on specified dates, venues and time in order to meet the obligations of TVNL. In case of replacement of key personnel, the same shall be done with prior permission of the Project Authority
     

  6. All claims shall be raised by the bidder as per the terms of payment after being due, and would be accepted for payment based on satisfactory progress.
     

  7. Given the nature of the work being entrusted, the firm would have to give an undertaking to the effect that the contents/ essence of any reference/ documents given would not be disclosed to any third person without the express approval of TVNL, failing which the engagement of the firm could be terminated.
     

  8. No offer should be sent by Fax or E-mail.
     

  9. Out pocket travelling expenses shall be borne by the bidder.
     

  10. Offers received in the designated office after the due time and date mentioned above shall not be considered.
     

  11. The bidder company should not have been blacklisted by any Ministry/Government undertaking in India especially in the power generation/Mining sector.
     

  12. The bidder company or any of its associate/affiliate/subsidiary should not have any conflict interest in terms of developing coal mining/power generation projects in India.

14

SECURITY DEPOSIT :

 

The selected Consultant shall carry out the services in conformity with general professionally and technically accepted norms relevant to such assignments and which are to the entire satisfaction of TVNL.

In the event of any deficiency in services, the Consultant shall promptly redo the same at no additional fees.

Within twenty five days of issue of the work of Award, the selected Consultant shall furnish a security deposit amounting to 10 percent (10%) of the Contract Price for the entire assignment period by way of Demand Draft or Bank Guarantee of any nationalized/ scheduled bank.
No interest will be paid by the Nigam on the security deposit.
 

15

RELEASE OF SECURITY DEPOSIT MONEY:

The Security Money would be released only after the expiry of one month from the date of expiry of complete assignment or completion of the same, whichever is later.
 

16

EARNEST MONEY DEPOSIT:
 

The bidding company will be required to submit Earnest Money Deposit (EMD) of Rs.50,000/- (Rupees Fifty thousand only) in the form of Demand Draft (D.D)/ Bank Guarantee (B.G) along with the Bid.

“Earnest Money Deposit offered shall be in the form of Demand Draft (D.D)/Bank Guarantee (B.G) from any nationalized/ scheduled bank, in favor of TVNL payable at Ranchi and Valid up to 120 (One hundred and twenty) days from the last date of bid submission or any extension in the bid submission date.

The EMD of the unsuccessful bidders shall be refunded, only on completion of the entire process of selection of successful bidder.
On award of the work to the successful bidder, the EMD shall be refunded but only after submission of the Security Money in the form of Demand Draft or Bank Guarantee.

Tender, without Earnest Money shall not be considered. Offers shall be accompanied with the cost of tender document and earnest money deposit (EMD) of requisite value as specified above in a separate envelope failing which offers are liable for rejection. EMD may be furnished in form of Demand Draft/ Bank Guarantee from any Indian Nationalized Bank/ Schedule Commercial Bank in favour of “TENUGHAT VIDYUT NIGAM LIMITED” payable at Ranchi.
 

17

The Earnest Money will be forfeited on revocation of tender before expiry of validity of the tender or on refusal to enter into the contract after the award is made by TVNL to the bidder.
 

18

Any Corrigendum/Addendum/Extension of bid opening date and cancellation of NIT will be published through our website www.tvnlonline.com only and not through newspaper. The bidders are requested to visit our website regularly for any  addendum/corrigendum/
extension till opening of NIT.
 

19

The due date of bid opening as mentioned in the tender will remain firm. However, in case of unforeseen circumstances or due to administrative reasons the bids are not opened on the due date, the same shall be opened on the next working day at the same time. In case the last date of submission of bids is declared as holiday, the bids received up to the time of closing of bids on the next working day shall be considered for opening.
 

20

TVNL reserves the right to reject any or all tenders or to distribute the job among the bidders without assigning any reason thereof.
 

21

PROCESS TIMELINES:
 

Tender Document will be available for download from 2nd September, 2016 on our website www.tvnlonline.com and the TENDER will be received till 22nd September, 2016 up to 14:00 Hrs. The Tender’s shall be opened on the same day at 16:00 hrs in presence of the bidder/s or their authorized representative/s who wish to be present at the time of opening.

The qualified bidders will be intimated through Telephone/ Fax/ E-mail.

 Sd/-
 (R. Ranjan)
 ESE (P&S)
 

 

SUB: APPOINTMENT OF CONSULTANT FOR PREPARATION OF EIA & EMP; R & R PLAN (INCL. SIA) AND CSR PLAN FOR RAJBAR E & D COAL BLOCK ALLOTTED TO TENUGHAT VIDYUT NIGAM LIMITED (TVNL).

 
 

S.No.

Particulars

Details to be furnished by the Bidder (Enclose separate sheets if required)

Flag No.

Page No.

1.

Name of the Bidder (Enclose Letter Head of the firm).
 

 

I

 

2.

Address of Bidder with Telephone, Fax, E-mail.

 

 

II

 

3.

Name of the Proprietor/ Head of the Firm and its key personnel with organizational chart giving details of qualification and experience etc.
 

 

III

 

4.

Details of maintenance set up with resources like permanent employees (with designation & strength), tools & tackle and other equipment with capacities
 

 

 

IV

 

5.

Name and Qualification of the site-in-charge
 

 

V

 

6.

Work Experience of Bidder

(Attach copy of work order of similar work and its successful completion certificate during last seven years as per S. N. 3.2 (d) of QR)

Work Order No……….. Dated……….

Completion Certificate Dated…………

Work Order No……….. Dated……….

Completion Certificate Dated…………

Work Order No……….. Dated……….

Completion Certificate Dated…………
 

VI

 

7.

Average annual turnover of bidder during the last 03 financial years

(Attach audited Balance Sheet & P/L Account for last three years ending 31st March, 2015)

Average annual turnover of bidder during the last 03 (three) financial years Rs……………..

Annual Turnover

 FY 2014-15: Rs………………

 FY 2013-14: Rs………………

 FY 2012-13: Rs………………
 

VII

 

8.

IT Returns for the last 3 (three) Financial Years
 

 

VIII

 

9.

Name & Designation of Authorized Signatory (Attach Power of Attorney if applicable)
 

 

 

IX

 

10.

Nature of Firm (Proprietorship/Partnership /Pvt. Ltd./Public Sector)

(Attach proof)
 

 

 

X

 

11.

Permanent Account Number (PAN)(Attach proof)

 

XI

 

12.

Service Tax Registration Number

(Attach proof)
 

 

XII

 

13.

Sales Tax/Value Added Tax Registration Number / TIN  (Attach proof)
 

 

XIII

 

14.

Self declaration certificate by company Secretary/ Equivalent officer of the company that firm has not been black listed by any Govt. or PSU.
 

 

XIV

 

15.

Particulars of Earnest Money

(DD No. /BG No. & Date)
 

 

XV

 

16.

Bank Details for refund of EMD.

Name of the Bank :

Branch :

Account No. :

IFSC Code :
 

XVI

 

17.

Particulars of Cost of Tender Document( BOQ)

(DD No. & Date)
 

 

 

XVII

 

18.

Other details and remarks, if any

 

XVIII

 


 


(Signature & Seal of Bidder)

 

 

 SUB: APPOINTMENT OF CONSULTANT FOR PREPARATION OF EIA & EMP; R & R PLAN (INCL. SIA) AND CSR PLAN FOR RAJBAR E & D COAL BLOCK ALLOTTED TO TENUGHAT VIDYUT NIGAM LIMITED (TVNL).

 

GENERAL TERMS & CONDITIONS

 
1

Validity of Offers: The bid submitted by bidders should remain valid for a Period of 120 days from the date of opening of Part-I unless otherwise specified.

2

Late Receipt of the Tender: Special attention of the bidder is invited about the receipt of the tender in time. Tenders received after the stipulated date and time due to any reason, whatsoever, shall not be considered. Bidders are requested to see that their bids are delivered in the office of TVNL before the prescribed date and time.
 

3

Inspection of Site: Before quoting the rate, bidders are advised to visit the work site at their cost and get satisfied with scope of work for which rates are to be quoted. Work -in -charge may be consulted for any clarification regarding scope of work and terms of tender. Bidder should go through the terms and conditions and technical specification of work carefully and sign in all pages of the tender document.
 

4 Instruction to Bidder:
  1. Bidders are advised to submit their bids strictly based on the scope of work, terms and conditions contained in the bid document and subsequent revisions/amendments, if any. The bid should be submitted along with covering letter.
     

  2. The bid shall be prepared and submitted by typing or printing in English on white paper in consecutively numbered pages duly signed by the authorized signatory with company seal affixed on each page. Any part of the bid, which is not specifically signed by the authorized signatory and not affixed with company seal, may not be considered for the purpose of evaluation.
     

  3. Copy of bid document, amendments/revisions to bid document if any, shall be signed and submitted along with the bid.
     

  4. Complete bid document including all enclosures should preferably be submitted in hard bond or spiral binding and all pages should be numbered and must be signed by the authorized signatory with seal of the company.
     

  5. The Part–C (Price Bid) should be sealed in an envelope super scribed with NIT No., “Part – C Price Bid”, Name and address of the bidding firm, and should be addressed to ESE (P&S), Tenughat Vidyut Nigam Limited, Hinoo, Ranchi-834002. The rate to be quoted in price part (Part-C) shall be in figure and in words both. In case of difference in the rates quoted in figures and words, the amount in words shall prevail. The bidder must quote firm rates. Bid with variable rates shall be considered invalid.
     

  6. Complete tender or tenders not submitted as per requirement as indicated in the NIT are likely to be rejected.
     

  7. Bidders shall submit their offer strictly as per terms and conditions of the tender document without any deviation. If at any time any of the documents/information submitted by the bidder is found to be incorrect, false or untruthful, the bid and/or the resultant order may be summarily rejected/ cancelled at the risk of the bidder.
     

  8. Failure to furnish all information and documentary evidence as stipulated in the bid document or submission of an offer that is not substantially responsive to the bid document in all respects shall be summarily rejected.
     

  9. All bids will be received in duly sealed cover within the due date and time. Bids received after the due date and time is liable for outright rejection.

5 Paying Authority: The Accounts Officer, TVNL, Ranchi will be the Paying Authority.
 
6

Work-in-Charge: Concerned Electrical Executive Engineer will be the Work-in-Charge for this work. The works are to be executed as per direction of work-in-Charge. Anything not mentioned here in shall be decided by the work-in-Charge of the work and shall be binding on the contractor.
 

7 Period of Contract: The period of contract shall be one year from the date as shall be mentioned in the work order.
 
8

Safety Measures: If at any time during the continuance of the performance in whole or in part by either party of any obligation under this contract, shall be prevented or delayed by reasons, of any war, hostility, acts of public enemy, civil Commotion, Sabotage, Floods, Explosion, Epidemics, Fires or other acts of GOD, Strikes and Lockout (hereinafter referred to as eventualities) then, provided notice of the happening of any such eventuality is given by either party to the other within 15 days from the date of occurrence thereof neither party shall by reason of such eventuality be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance and construction of work under this contract shall be resumed as soon practicable after such eventuality has ceased. Appropriate extension in time of completion shall be granted.
 

9

Agreement: The firm and his legally authorized representative having Power of Attorney will have to execute agreement with the ordering authority within 25days of issue of order in the event of placement of order on them. The agreement will have to be prepared on a non-judicial stamp paper of Rs.50/- only on Nigam’s format. Bank Guarantee against security deposit as per order will have to be furnished well before execution of agreement. The contractor is required to produce all original paper and documents for verification before agreement failing which order will be cancelled. Payment against work will be made only after execution of agreement.
 

10

Jurisdiction of Court: Any dispute between the Contractor and TVNL shall be settled in the civil court, at Ranchi, Jharkhand only.
 

11 Taxes: Service tax as applicable shall be paid extra.
 
12

Violation of Terms & Conditions of Tender: All terms and conditions of tender shall form a part of the contract. If contractor fails to execute the work up to entire satisfaction of Engineer -in –Charge as per terms & conditions of tender, then the contract agreement can be terminated after one month prior notice and Security Deposit Money shall be forfeited.
 

13 Subletting: The successful bidder will have to execute the work directly. No subletting will be allowed.
 
14

Competent Authority: Managing Director TVNL reserves the right to extend the due date and to reject any/ all the tenders or to increase / reduce/ distribute the quantity of tender without assigning any reason thereof and not bound to accept the lowest tender or to assign any reason for the rejection of the lowest tender. During the execution of work in case of any dispute between the Engineer-in -Charge and contractor, the decision of Managing Director, TVNL will be final and binding.
 

15

Mobilization Time: The successful bidder will be given maximum twenty five (25) days time from the date of LOI/Work Order for mobilization of resources, manpower and enter in to agreement and starting the work. The contractor failing to enter in to agreement and start the work within twenty five (25) days will lose the work order and earnest money/performance guarantee and work will be allotted to L2, L3…..bidder if they agree.
 

 




(Signature & Seal of Bidder)

   
 

ANNEXURE – A

SERVICE TAX CERTIFICATE
 

 
  1. Certified that the transaction on which the Service Tax has been claimed has been/will be included in the return submitted/ to be submitted to the taxation authority for the assessment of Service Tax and amount claimed from TVNL has been/shall be paid to the excise & taxation authorities.
     

  2. Certified that service on which Service Tax has been charged have not been exempted under State/Central Service Tax act or the rules made their under and charges on A/c of Service Tax on these service are correct under provision of relevant act or rules made their under.
     

  3. Certified that we shall indemnify the ‘TVNL’ in case it is found at a later stage that wrong or incorrect payment had been made on A/c of Service Tax to be paid by us.
     

  4. Certified that we are registered dealer under Central/State Service Tax Act and our registration No……
    This certificate has been rendered against Work Order No………, dated………..


     

Signature of the Contractor
Along with Stamp & Date.
 

 

Annexure – B
Details of assignments of similar nature successfully completed during last 07 (Seven) years.
 

 
  1. Brief Description of Firm.
     
  2. Outline of recent experience on assignment of similar nature.
 

S.No.

Name/ Nature of Assignment

Name of Client

Value of Assignment

Date of Commencement

Date of Completion

Was Assignment successfully completed

 
 

 

 

 

 

 

 

 
 

 

 

 

 

 

 

  1. Signature
     
  2. Full Name
     
  3. Designation
     
  4. Address
 

Note: Please attach certificate from the client by way of documentary proof (issued by the officer of rank not below the rank of Superintending Officer or equivalent).
 

 

FORMAT FOR QUOTING THE FINANCIAL BID
 

 

Name of the Assignment: Selection of Consultant for preparation Of EIA & EMP; R & R Plan (Incl. SIA) and CSR Plan for Rajbar E&D coal block.

Name & Address of the bidder:
________________
________________
 

 

Sl.

No.

Description of Scope of Work

Quoted Amount for the  Coal Block 

(Including tours & travels, incidental expenses & other expenses  but excluding Service Tax) 

Rs. In Figure & words 

(1)

(2)

(3)

1.

Lump sum fee for whole scope of work defined in tender document at Clause No. 4

 

 

 

 

 

Service Tax shall be paid to the successful bidder by TVNL as per prevailing rate.

Authorized Signature [In full and initials]:


Name and Title of Signatory:

Name of Firm:
 

 


BANK GUARANTEE FOR EARNEST MONEY DEPOSIT
(TO BE STAMPED IN ACCORDANCE WITH STAMP ACT)

(TO BE ISSUED BY ANY NATIONALISED/ SCHEDULED BANK AUTHORSED BY RBI TO ISSUE:
A BANK GUARANTEE)

 

Ref:                                                                                                       Bank Guarantee No:

Date:

To,

Tenughat Vidyut Nigam Limited

Hinoo,Doranda

Ranchi

Dear Sir,

In consideration of M/s. Tenughat Vidyut Nigam Limited having its Registered Office at Hinoo, Doranda, Ranchi:834002 hereinafter called "the Nigam" which expression shall unless repugnant to the subject context or meaning thereof  includes its successors administrators  and assigns (having agreed under the terms and conditions contained in letter no __________________ dated ________________ issued in favour of M/s_________________________ for (hereinafter referred to as "the contract" to accept the deed of guarantee as herein provided for Rs _______________________ from the Nationalized Bank as Earnest Money Deposit: to be made M/s  ______________________ (hereinafter called "the Contractor') for the due fulfillment of the terms and conditions contained in the said contract by the contractor, we the ______________________ Bank (hereinafter referred to as the said Bank) having its Registered Office at _______________ do hereby undertake and agreed to pay the Nigam to the extent of Rs. __________________ on demand stating that the amount claimed by the Nigam is due and payable by the contractor for the reasons.

In accordance with your Tender Notice for ………………………………………….. undersigned specification no. …………………………………………………, dated…………………………………, M/s. …………………………………………..(thereafter called the tenderer) we, the ……………………………(the Bank) submit the said Bank Guarantee on the following terms & conditions: -

(i)      Whereas to participate in the said tender for the following:

a.    …………………………………………………………

b.    ……………………………………………………………

c.     ………………………………………………………………

It is a condition in the tender documents that the tenderer has to deposit Earnest Money amounting to Rs………………… (Rupees…………………………………..) with respect to the tender with M/s. TENUGHAT VIDYUT NIGAM LIMITED (hereinafter referred to as ‘Corporation’) by a Bank Guarantee from a Nationalized/ Scheduled Bank irrevocable and operative till 06 (six) months after the validity of the offer (i.e…………..month from the date of opening of tender) for the like amount which is likely to be forfeited on the happening of contingencies mentioned in the tender documents.

(ii)      We __________________ Bank agree that the Nigam shall be the sole judge as to  whether the said contractor has failed / neglected in performing any of the terms and conditions of the said contract and the decision of the company in this behalf' shall be final and binding on us.

(iii)     We the said Bank further agree that the Guarantee herewith contained shall remain in full force and effect up to _______________ and any claim received after the said date shall in no case bind on the Bank.

(iv)      The right of the Corporation to recover the said amount of Rs……………………… (Rupees………………………………….) from us in manner aforesaid will not be precluded/affected even, if disputes have been raised by the said M/s. …………………………..(Tenderer) and /or dispute or disputes are pending before any authority, office, tribunal and /or arbitraror (s) etc.

(v)       We ________________Bank lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Nigam, in writing.

(vi)      The Bank has under its constitution, power to give this guarantee and Mr. Manager, who has signed it on behalf of the Bank, has authority to do so.

(vii)     This Bank Guarantee will not be discharged due to the change in the constitution of the Bank or the Bidder /Contractor.

 

Dated, this _____________day of ___________  2015 _________

Signature of the authorized person

For and on behalf of the Bank

Name:

Designation:

Place : _____________________

(With Bank’s Rubber Stamp)

Attorney as per power of Attorney No:

Dated:

 

Witness

Signature:

Name:

Official address:
 

 

BANK GUARANTEE FOR SECURITY DEPOSIT
(TO BE STAMPED IN ACCORDANCE WITH STAMP ACT)

(TO BE ISSUED BY ANY NATIONALISED BANK AUTHORSED BY RBI TO ISSUE: A BANK GUARANTEE)

 

Ref:                                                                                                       Bank Guarantee No:

Date:

 

To,

Tenughat Vidyut Nigam Limited

Hinoo,Doranda

Ranchi

Dear Sir,

In consideration of M/s. Tenughat Vidyut Nigam Limited having its Registered Office at Hinoo,Doranda, Ranchi:834002 hereinafter called "the Nigam" which expression shall unless repugnant to the subject context or meaning thereof  includes its successors administrators  and assigns (having agreed under the terms and conditions contained in letter no __________________ dated ________________ issued in favour of M/s_________________________ for (hereinafter referred to as "the contract" to accept the deed of guarantee as herein provided for Rs _______________________ from the Nationalized Bank as Security Deposit: to be made M/s  ______________________ (hereinafter called "the Consultant') for the due fulfillment of the terms and conditions contained in the said contract by the contractor, we the ______________________ Bank (hereinafter referred to as the said Bank) having its Registered Office at _______________ do hereby undertake and agreed to pay the Nigam to the extent of Rs. __________________ on demand stating that the amount claimed by the Nigam is due and payable by the contractor for the reasons of failure/ negligence in performing the terms and conditions contained in the contract by the buyer, and to unconditionally pay the amount claimed by the Nigam on demand without any demurrages  to the extent aforesaid.

(i)       We __________________ Bank agree that the Nigam shall be the sole judge as to whether the said contractor has failed / neglected in performing any of the terms and conditions of the said contract and the decision of the company in this behalf' shall be final and binding on us.

(ii)      We the said Bank further agree that the Guarantee herewith contained shall remain in full force and effect up to _______________ and any claim received after the said date shall in no case bind on the Bank.

(iii)     We ________________ Bank do hereby undertake to pay the amounts due and payable under the guarantee: without any demurrages, reservation, contest, recourse or protest or without any reference to the contractor merely on a demand from the Nigam stating that the amount claimed is due; by way of loss or damage caused to or would be caused to or suffered by the Nigam by reason of any breach by the said Bidder / Consultant of any terms or conditions contained in the said contract or by reason of the Bidder / Consultant's failure to the said contract. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. We shall not withhold the payment on the ground that the Nigam has disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between Nigam and the Bidder/ Consultant regarding the claim. However, our liability under this guarantee shall be restricted to an amount not exceeding ____________.

(iv)      We ____________ Bank further agree that the guarantee herein contained shall come into force from the date here of and shall remain in full force and effect during the period that would be taken for the performance of the said contract and that it shall continue to be enforceable till all the dues of the Nigam under or by virtue of the said Contract have been fully paid and its claims satisfied or Nigam certifies that the terms and conditions of the said Consultant have been fully and properly carried out by the said Bidder / Consultant and accordingly discharges the guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the _________         (date to be given) ____________ (months from the date of the Bank Guarantee) we shall be discharged from all liability under this guarantee thereafter.

(v)       We Bank further agree with said Nigam that the Nigam shall have the fullest liberty without our consent and without affecting in any manner / agreement or to extend time of performance   by the said Bidder (s) / Consultant (s) from time to time or to postpone for any time or from time to time an any of the powers exercisable by the Nigam against the said Bidder/ Consultant and to forbear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Bidder, Consultant or for any forbearance, act or omission on the part of the Nigam or any indulgence by the Company, to the said Bidder / Consultant or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us. The Bank further   agnates that in case this guarantee is required for a longer period and it is not extended by the said Bidder / Consultant beyond the period specified above, the Bank shall pay to the Nigam the said sum of Rs. ______________________ (specify the amount or such   lesser sum as may then be due to the Nigam and as the Nigam may demand.

(vi)      We ________________Bank lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Nigam, in writing.

(vii)     The Bank has under its constitution, power to give this guarantee and Mr. Manager, who has signed it on behalf of the Bank, has authority to do so.

(viii)    This Bank Guarantee will not be discharged due to the change in the constitution of the Bank or the Bidder /Consultant.

 

Dated, this _____________day of ___________  201 _________

Signature of the authorized person

For and on behalf of the Bank

Name:

Designation:

Place : _____________________

(With Bank’s Rubber Stamp)

Attorney as per power of Attorney No:

Dated:

 

Witness

Signature:

Name:

Official address:

                                                                                                                                                                                         

 
 
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