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Tender

NOTICE INVITING TENDER

NIT No. - 031/Coal Block/W/TVNL/RAN/2015

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Tenughat Vidyut Nigam Limited is a power generating company incorporated on 26.11.1987 under Indian Company’s Act, 1956. TVNL, a Govt. of Jharkhand Undertaking is having its corporate office at Ranchi. The project site known as Tenughat Thermal Power Station (TTPS) is located at village Lalpania in Dist‐Bokaro. The project is situated on the bank of Tenughat reservoir.
 

The total installed capacity of Tenughat Thermal Power Station is 420MW having two units of 210 MW capacity each. The first unit of 210MW was put under commercial operation in September 1996 and second unit of 210MW in September 1997.
TTPS has an acquired land of approx. 1800 acre. TVNL has planned its future expansion at existing site by addition of 2x660 MW units. It is also planning for setting up a 2x660 MW green field project at suitable location.
 

The Ministry of Coal has allotted the Rajbar E & D coal block to Tenughat Vidyut Nigam Limited (TVNL) for meeting the fuel requirements of its expansion project of 2x 660 MW.
 

TVNL intends to appoint a competent consultant having experience in the coal sector in India to select a financially and technically sound Mine Development cum Operator to develop the above mentioned coal block. Hence, TVNL invite bids from the bidders for appointment of consultant for providing Transaction Advisory Services for selection of Mine Development cum Operator.

 

 

Description of Work


INVITATION OF OFFERS FOR APPOINTMENT OF CONSULTANT FOR PROVIDING TRANSACTION ADVISORY SERVICES FOR SELECTION OF MINE DEVELOPER CUM OPERATOR (MDO) FOR RAJBAR E & D COAL BLOCK ALLOTTED TO TENUGHAT VIDYUT NIGAM LIMITED (TVNL)
 

Activity

Completion Date/Time
 

1.  Issue/Download of Tender Paper
 

20th October 2015

2.  Last date for issue of Tender Paper
 

10th November 2015

3.  Last date for Submission of tender in three part ( EMD/Cost of tender, Technical & Financial )
 

13th November 2015 upto14:00 Hrs

4.  Opening of Technical Part
 

13th November 2015 at 16:00 Hrs


CONTACT PERSON

 

Electrical Superintending Engineer (P&S)
 

 Ph. No.- 06516900250
 

Mob.-  09031051185, 09835346525

 
 

ROLE OF SELECTED BIDDER

The role of the selected bidder is to act as the Transaction Advisor for Providing Consultancy Services for Selection of Mine Developer cum Operator (MDO).
 

The Detailed scope of work of the selected bidder shall be as mentioned below:


SCOPE OF WORK
 

The Detailed scope of work of the selected bidder shall be as mentioned below:

 

  1. The Consultant shall assist TVNL in finalizing the most efficient approach and also the capability assessment methodology to be adopted for selection of the MDO and structure of Bid process.

 

 

  1. Consultant shall prepare draft Bid document in consultation and directions of TVNL covering the following aspects:
     

a)    Preparation of NIT/ Tender document.
 

b)     Preparation Draft Bid Document covering two stages technical and financial evaluation process for study & approval by TVNL. On approval of the Draft Bid Document, the Consultant will assist in issue of the Notice Inviting Tender for selection of MDO through press notification in newspapers and in company website by TVNL.

 

c)     Consultant shall assist in identifying and scanning the profile of all the potential Bidders, assist TVNL in conducting pre-bid conference at TVNL, Head Office, Ranchi or at any other place of India (at the discretion of TVNL) and clarifying the queries received/ raised by potential Bidders and modifying the Bid document in consultation with TVNL, if required.

 

d)    Techno- Commercial scrutiny and evaluation of bid - assist in evaluating Techno-commercial Bids, shortlist qualified Bidders and also assist in arranging presentation of Techno-commercial comparative statements and their appraisals to TVNL and after receipt of written approval of TVNL. Consultant shall assist the Price Bids opening in the presence of the intending Bidders/ authorized representative at TVNL, Head Office, Ranchi.

 

e) Participation in the Techno-Commercial discussion with the bidders at Ranchi and Preparation of Tender Appraisal report (TAR).
 

f) Price bid Evaluation.
 

g) Participation in Price negotiation if required.
 

h) Preparation of Draft Letter of Acceptance.
 

i)  Preparation and assistance in finalization of Contract Document.
 

j)  Design Formats of proposed contract to be signed by the selected Mining Contractor/Mine Developer-cum-Operator (MDO) and other Documents required for Bid process management (including any revision as per requirement) till signing of contract with the successful Bidder.

 

k)  Identifying Key Performance Areas (KPAs) for monitoring and evaluating the performance of the Mining Contractor/Mine Developer-cum-Operator (MDO), including the methodology for monitoring KPAs.

 

  1. Assist in finalization and selection of suitable MDO in line with the above stated objective.

 

  1. Consultant shall assist in making draft structure of Contract agreement for approval by TVNL. After receipt of the written approval of the TVNL, Consultant will assist TVNL during signing of contract with selected Bidder.

 

  1. Consultant shall assist in arranging site visits for prospective bidders managing pre and post bid meeting and conferences, preparation of correspondence to queries /comments of the prospective bidders etc.

 

FEES FOR THE ASSIGNMENT
 

The bidder has to quote Lump Sum fee for coal block for the scope of work mentioned above to be submitted in the price bid (as per pro-forma annexed).

The service tax as applicable on the fee would be paid over and above the quoted fee.

 

The fees for any other work beyond the above mentioned scope of work shall be mutually agreed upon on case to case basis.

 

The duration of assignment is estimated to be one year.

 

MILESTONES FOR PAYMENT
 

The milestones of payment for the selected Consultant for the scope of work mentioned shall be as follows:
 

Sl.

No.

Milestone

Percentage of

Payment
 

1.       

On award of work.
 

Nil

2.       

On submission, approval of Draft Bid Document and issue of the Notice Inviting Tender for selection of Mining Contractor/ Mine Developer-cum-Operator (MDO)

 

10 %

3.       

Identify and scan the profile of all the potential Bidders and after conducting pre-bid conference

 

05 %

4.       

On Evaluation of Techno Commercial Bids and presentation of comparative statements and their appraisals to TVNL

 

10 %

5.       

On Evaluation of Price Bids and presentation of comparative statements and their appraisals to TVNL

 

10 %

6.       

On submission and approval of Draft structure of Contract Agreement

 

15 %

7.       

After signing of Contract Agreement with selected Bidder.


 

40 %

 
 8.


Consultant shall assist TVNL for a period of further six months after signing of Contract Agreement with the MDO and shall provide all other assistance as per scope of work and as per the requirement of TVNL.


10% payment shall be released in two installment i.e.1st installment of 5% after three months of signing of Contract Agreement with MDO and 2nd installment of 5% after successful completion of the complete assignment.
 

 

 

TECHNICAL QUALIFICATIONS
 

Subject to fulfillment of the other terms and conditions of tender document, the bidder shall meet the Qualifying Requirements and comply with the terms stipulated hereunder:

 

a)   The Bidder should be an ISO certified Consulting Company and should be registered under the Companies Act 1956/ LLP (Limited Liability Partnership) registered under LLP act.2008, for at least last 5 years as on FY March 2015.

 

b)   The Bidder should have successfully completed end-to-end Transaction Advisory services for selection of Mine Developer cum Operator (MDO) for at least one (1) coal block allotted to a Government company.

 

c)   Should have full time in house team of Mineral Economists, Geologists, Mining Engineers, Financial and Legal experts having strong domain knowledge in the coal sector and should demonstrate working experience on the assignments as in clause (b) above.

 

d)   The average annual turnover during the last 3 financial years ending on 31st march of
the preceding financial year shall be at least Rs.25 Crores (Rupees twenty five Crores only) (i.e. FY 2012-13, 2013-14, 2014-15).

 

e)   The Bidder should fulfill the above qualifications on its own and not in
consortium with any other  firm/ Company.(Consortium of companies not allowed)

 

f)  The bidder shall provide Bank Solvency Certificate for a minimum value of Rs 10.00 lakh from an Indian Nationalized / Scheduled Bank issued within three months from the date of submission of his tender.

 

g)   Experience of having successfully completed similar works during last 7(seven) years ending last day of month previous to the one in which tenders are invited should be either of the following:
 

i.  One similar work costing not less than amount equal to Rs 28.00(Twenty eight) lac

                                                                             OR

ii. Two similar works costing not less than amount equal to Rs 18.00 (Eighteen) lakhs each.

                                                                              OR

iii. Three similar works costing not less than amount equal to Rs 14.00 (fourteen) lakhs each.

Definition of Similar Work shall mean:

Preparation of tender document and carrying out of tendering activities either till approval of final recommendations or till approval of draft agreement for selection of Mine Developer Cum Operator (MDO) for Coal Block

 

Note:

a)   The above information should be supported by relevant documentary evidence such as Annual Reports, and IT Returns for the last 3 Financial Years and the Certificates(Work order, contract agreement, completion certificate etc.) issued by the Government organization (client) shall form the basis for considering experience of work executed

 

b)   The offers of the Bidder not meeting the pre-qualifying requirements and not producing supportive documents shall be summarily rejected and no correspondence whatsoever shall be entertained.

 

c)   TVNL reserves its right to verify the documents/information submitted or inspect the site / installation referred in Price Quotation documents. The Bidder shall provide necessary facilities for this purpose.

 

d)   The Bidder shall furnish a detailed statement of similar works done during the last seven years with respect to the Experience Criteria indicated above.

 

e)   Consortium with any other firm / Company shall not be allowed to participate in the Tender

 

4.      BIDDING PROCESS:

 

On behalf of Tenughat Vidyut Nigam Limited (TVNL), Ranchi sealed tenders in three parts containing three envelopes A, B & C (Requisite cost of Tender Document & Earnest Money of specific value in envelope ‘A’, Technical & Commercial Bid in envelope ‘B’ and Price Bid in envelope ‘C’) are invited separately.

 DOCUMENTS TO BE SUBMITTED:-
 

A) Copy of Work Orders/Work Completion Certificates from the clients evidencing experience of having completed eligible assignments as per the bid document.
 

B)  Copy of Work Orders from the clients evidencing on-going eligible assignment as per the bid document.
 

C)  CV’s of Mineral Economists, Geologists, Mining Engineers, Financial and Legal experts with experience in the eligible assignments.
 

D) Copy of Registration Certificate and a valid PAN card.
 

E)  Copy o f Service Tax and Provident Fund Registration certificate.

 

TENDER SUBMISSION PROCESS:-

 

The tender shall be submitted in three parts i.e Part A, Part B & Part C as follows :

 

Part A Earnest Money & cost of tender
 

The tenderer shall be required to submit earnest money of Rs 70000/ (Rs Seventy thousand) only in the form of DD in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, Ranchi or in form of BG.

The DD of Rs 5000/ (Five thousand ) only in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, Ranchi towards cost of tender documents shall require to be submitted in the envelope containing the EMD.

 

Part B Technical Bid - The Technical bid shall be submitted in a separate sealed envelope, which would be super subscribed with the words Technical bid – Consultant for Selection of Mine Developer cum Operator

 

Part C Financial Bid - Part C (Financial bid) shall contain the Schedule of Fee for the assignment attached with this Tender. The fee should be quoted both in figures and in words (English) and exclusive of service tax.

The price part shall be duly signed and stamped on each page. Any Extra work out of the Scope shall be remunerated on negotiation basis.

 

Financial bid shall be submitted in a separate sealed envelope, which would be super subscribed with the words Financial bid – Consultant for Selection of Mine Developer cum Operator.

 

All three separate sealed envelopes (A,B & C)  Part A- Cost of Tender Documents & EMD, Part-B (Technical & Commercial Bid) and Part-C (Financial Bid) shall be put in one common envelope, sealed and super-subscribed with the words – offer for appointment of consultant. (Part-A , Part-B & Part-C) and submitted within the due date & time specified.

 

EVALUATION CRITERIA:

 

For evaluation of Bids the TVNL shall appoint Evaluation Committee comprising officers of the rank of FC / ESEs or their authorized representative.

After scrutiny the bid shall be rejected if,

 

a. It is not received within the stipulated time and date as indicated above.

b. It is not accompanied with the requisite processing fee, earnest money deposit, requisite documents and schedules.

c. Proposal is not a firm proposal.

d. Proposal is not valid for requisite time period.

e. A material misrepresentation is made or discovered.

f.  The Bidder does not respond to the Committee asking for supplementary information required for the evaluation of proposal with in the given time period.

g.   In the event of no response from the Bidder on the clarification / negotiation for finalization of the contract the company reserves the right to reject the bid and forfeit the earnest money deposit furnished by such Bidders.

 

EVALUATION OF FINANCIAL PROPOSAL
 

After scrutiny and evaluation of technical bids, the qualified bidders shall be short listed. The financial proposal (bids) of only short listed bidders shall be opened, in the presence of concerned bidders or their duly authorized representatives, who wish to be present.
 

AWARD OF CONTRACT:
 

 After completing negotiations and awarding the assignment, TVNL shall issue a Letter of Intent to the selected bidder as the Transaction Advisor for selection of MDO.
 

The Consultant will be issued the Letter of Award within 5 working days after completion of all the formalities/pre-conditions and sign a contract within 25 days of issuance of the Letter of Award.

 

OTHER TERMS AND CONDITIONS:
 

 

a)      The bidder has to commit the following professionals immediately on award of the work without any dilution in the quality of the team, given the cross-functional and complex nature of the assignment; the team should be in-house expert team or on hired by the bidder having worked on the Eligible assignments as per the qualifying requirements.

 

 


Sr.


Category


Minimum No of Professionals
 


Qualifications


Experience


01)


Mining Experts:
 


a)

 

 

 


Mining Engineer

 

 

 


2 (Two)


B. Tech/B. Sc. (Mining)/Mining Engineer from reputed institutes like ISM Dhanbad or IIT.


Should have experience of more 20 years in the Coal sector, and should have been part of the team in advising the eligible assignments in the Coal sector.

 


b)


Geologists


2 (Two)


M. Sc (Geology) from recognized university


Should have experience of more 20 years in the Coal sector, and should have been part of the team in advising the eligible assignments in the Coal sector

 


c)


Mineral Economist


One


M.Sc. (Geology) with Specialization in Mineral Economics


Should have experience of more 20 years in the Mineral sector, and should have prior experience of having worked with organizations such as Indian Bureau of Mines/CMPDIL etc.

 


d)


Power Expert


One


B.E. /B. Sc (Elec./ Mech.) from recognized university


Should have experience of more 20 years in the power sector, and should have been part of the team in advising for Eligible assignments and should also have working knowledge of tariff calculation from the Regulators perspective.

 


02.


Financial Experts
 


a)


Chartered Accountant


One


ICAI, New Delhi


Should have experience of more 15 years in the Coal & Power sector, and should have been part of the team in advising the eligible assignments in the Coal sector.
 


b)


Cost Accountant


One


ICWAI, Kolkata


Should have experience of more 15 years in the Coal & Power sector, and should have been part of the team in advising the eligible assignments in the Coal sector. 
 


03.


Legal Experts
 


a)


Company Secretary


One


ICSI, New Delhi


Experience in advising for the eligible assignments in the coal sector
 


b)


LLB or equivalent


One


Recognized university.


Experience in advising eligible assignments in the coal sector with experience of minimum seven years.
 


 

 

b)  The detailed CVs duly signed (original) along with the details of the eligible assignments should be highlighted to demonstrate the ability to successfully advice on the current project.
 

c)  Consortium of companies shall not be allowed to participate in this Tender process.
 

d)  The financial proposal by the bidders shall be in Indian Rupees
 

e) The consultant should have full time / hired team members and technical experts.
 

f)  The Consultant shall make available the services of the identified personnel as may be required for successful execution of the assignment and or as may be required by Project Authority on specified dates, venues and time in order to meet the obligations of Project Authority. In case of replacement of key personnel, the same shall be done with prior permission of the Project Authority

 

g)  All claims shall be raised by the bidder as per the terms of payment after being due, and would be accepted for payment based on satisfactory progress.
 

h)  Given the nature of the work being entrusted, the firm would have to give an undertaking to the effect that the contents/ essence of any reference/ documents given would not be disclosed to any third person without the express approval of Project Authority, failing which the engagement of the firm could be terminated. 

 

i)  No offer should be sent by Fax or E-mail.
 

j)  Out pocket travelling expenses shall be borne by the bidder.
 

k) Offers received in the designated office after the due time and date mentioned above shall not be considered.

 

l)  The bidder company should not have been blacklisted by any Ministry/Government undertaking in India in the last 5 years especially in the power generation/Mining sector.

 

m)  The bidder company or any of its associate/affiliate/subsidiary should not have any conflict interest in terms of developing coal mining/power generation projects in India.

 

 SECURITY DEPOSIT :
 

The selected Consultant shall carry out the services in conformity with general professionally and technically accepted norms relevant to such assignments and which are to the entire satisfaction of TVNL
 

 In the event of any deficiency in services, the Consultant shall promptly redo the same at no additional fees.

 Within fifteen days of issue of the work of Award, the selected Consultant shall furnish a security deposit amounting to 10 percent (10%) of the Contract Price for the entire assignment period by way of Demand Draft or Bank Guarantee of any nationalized/ scheduled bank.
 

No interest will be paid by the Nigam/Consultant on the security deposit.

 

RELEASE OF SECURITY DEPOSIT MONEY:

The Security Money would be released only after the expiry of one month from the date of expiry of complete assignment or completion of the same, whichever is later.

 

EARNEST MONEY DEPOSIT
 

The bidding company will be required to submit Earnest Money Deposit (EMD) of Rupees Seventy thousand (Rs.70,000) in the form of Demand Draft (D.D)/ Bank Guarantee (B.G) along with the Bid.


 

“Earnest Money Deposit offered shall be in the form of Demand Draft (D.D)/Bank Guarantee (B.G) from any nationalized/ scheduled bank, in favor of TVNL payable at Ranchi and Valid up to 120 (One hundred and twenty) days from the last date of bid submission or any extension in the bid submission date.


 

The EMD of the unsuccessful bidders shall be refunded, only on completion of the entire process of selection of successful bidder (Transaction Advisor).

 

On award of the work to the successful bidder, the EMD shall be refunded but only after submission of the Security Money in the form of Demand Draft or Bank Guarantee.

 
 

 

Tender, without Earnest Money shall not be considered. Offers shall be accompanied with the cost of tender document and earnest money deposit (EMD) of requisite value as specified above in a separate envelope failing which offers are liable for rejection.EMD may be furnished in form of Demand Draft/ Bank Guarantee from any Indian Nationalized Bank/ Schedule Commercial Bank in favour of “TENUGHAT VIDYUT NIGAM LIMITED” payable at Ranchi.

 

 

16.             The Earnest Money will be forfeited on revocation of tender before expiry of validity of the tender or on refusal to enter into the contract after the award is made by TVNL to the bidder.


 

17.            Any Corrigendum/Addendum/Extension of bid opening date and cancellation of NIT will be published through our website www.tvnlonline.com only and not through newspaper. The bidders are requested to visit our website regularly for any addendum/corrigendum/extension till opening of NIT.

 
 

18.            The due date of bid opening as mentioned in the tender will remain firm. However, in case of unforeseen circumstances or due to administrative reasons the bids are not opened on the due date, the same shall be opened on the next working day at the same time. In case the last date of submission of bids is declared as holiday, the bids received up to the time of closing of bids on the next working day shall be considered for opening.

 
 

19.            TVNL reserves the right to reject any or all tenders or to distribute the job among the bidders without assigning any reason thereof.
 

 

20.  PROCESS TIMELINES

 

Forms will be available for sale from 20th Oct 2015 to 10th Nov 2015 during office working hours on any working day at the office of TVNL at Ranchi and the TENDER will be received till 13th Nov 2015 up to 14:00 Hrs. The Tender’s shall be opened on the same day at 16:00 hrs in presence of the bidder/s or their authorized representative/s who wish to be present at the time of opening.

The qualified bidders will be intimated through Telephone/ Fax/ E-mail.

ESE(P&S)

 


 

 
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